Executive Assistant, Marketing Experience

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August 9

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100x

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B2B • Productivity • HR Tech

100x is a company that specializes in providing elite-level executive assistants with deep expertise in areas such as marketing, sales, operations, and finance. Unlike traditional executive assistance, 100x EAs actively contribute to company growth by optimizing workflows, executing strategic initiatives, and driving impact. The company partners with clients ranging from venture-backed startup founders to Fortune 500 executives, ensuring that they have access to top-tier talent who operate as extensions of their teams, maximizing time and scaling efforts efficiently.

1 - 10 employees

🤝 B2B

⚡ Productivity

👥 HR Tech

📋 Description

• We are seeking a highly organized and proactive Executive Assistant to support the Founder in managing daily operations, administrative responsibilities and marketing. • This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail. • Experience in marketing and social media is a big plus. • This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. • If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply!

🎯 Requirements

• Expertly manage and triage the Founder’s inbox, categorizing, routing, and escalating issues as necessary. • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations. • Maintain and update databases (press lists, vendor lists, etc.). • Oversee computer and equipment maintenance, management, and procurement. • Manage office including ordering supplies and coordinating maintenance. • Arrange travel, accommodations, itineraries, and related correspondence. • Create and execute detailed expense reports for business trips. • Triage and respond to inbound inquiries from potential clients. • Maintain the CRM and ensure accurate daily updates. • Assist in organizing and participating in business development activities. • Send welcome packages to new clients. • Support in updating website and social content created by the team. • Manage and assist online entries for awards. • Reach out to journalists and send press releases. • Research contacts for journalists, events, and other outlets in the best interests of Wedge. • Support founders in press or event initiatives as required. • Assist the Founder in managing the content calendar for social media. • Help coordinate and execute in-house projects such as holiday gifts and events. • Research speaking engagements for the founders. • Research opportunities for new business, including contact information for potential partners. • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans. • Draft contracts for employees and freelancers. • Manage sick leave protocols and communications. • Support recruitment processes, including triaging candidate applications. • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.). • Process and manage accounts payable and receivable. • Perform weekly bookkeeping reconciliations. • 4+ years of experience in executive assistance, communications, or marketing. • Must be able to work on Eastern Standard Time (EST). • Proven ability to communicate effectively and build relationships. • Strong organizational and time-management skills. • Highly motivated, resourceful, and a go-getter mentality. • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word. • Experience with CRM software and sales tools is a plus. • Comfortable working flexible hours when needed.

🏖️ Benefits

• Two weeks of paid time off. • Training and development programs. • Work from home.