Technical Operations & Administrative Virtual Assistant

Job not on LinkedIn

🔥 12 hours ago

🌏 Anywhere in the World

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Review technical reports for completeness, consistency, formatting, and obvious errors • Assist with corrections and revisions based on client direction • Understand the general technical context of reports • Format reports and supporting documentation • Review and organize technical documents • Prepare documents for the manager’s final review • Ensure completed materials follow established internal standards • Create and maintain advanced Excel spreadsheets • Organize and manipulate technical and project data • Format spreadsheets and reports for internal use • Assist with calculations and recurring data-management tasks • Prepare organized information for manager and team review • Serve as direct administrative assistant to the Mechanical Division Manager • Monitor the manager’s email and flag important items • Assist with email organization and recurring follow-up • Support six additional technical team members as directed • Track outstanding documents and assignments • Upload and organize files within OneDrive • Maintain consistent folder and document organization • Save and retrieve reports, attachments, and supporting materials • Assist the manager with remote access to organized information while traveling • Maintain current versions of documents and reports • Deliver task-specific services according to the defined scope of work, timelines, guidelines, and written deliverables

🎯 Requirements

• Engineering, construction, or related technical background strongly preferred • Civil, mechanical, electrical, or similar engineering education/experience is a strong plus • Construction-industry experience may substitute for direct engineering experience • Strong Microsoft Excel skills required • Strong Microsoft Word skills required • Adobe Acrobat/PDF document-management experience preferred • Technical report or document-review experience preferred • Strong file-management and organizational skills • Excellent English communication • Strong analytical ability • Strong attention to detail • Comfortable reading technical or construction-related documentation • Organized and dependable • Able to identify inconsistencies and formatting issues • Comfortable working directly with engineers and technical professionals • Able to learn company-specific reporting processes • Strong spoken and written English • Comfortable working independently after hands-on training • Proficiency with Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft OneDrive, Adobe Acrobat or similar PDF software, and Microsoft 365 • Native or near-native English accent required • Availability Monday through Friday, 9:00 AM–4:00 PM EST, with 30 contracted hours per week • Independent contractor status and agreement to operate under a Master Services Agreement and Statement of Work

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Expected increase from 30 to 40 hours/week following initial training • 1-hour unpaid lunch