Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇨🇦 Canada – Remote

💵 $40 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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AMLB CPAs and Consulting

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🏥 Healthcare

⚖️ Legal

Consulting • Healthcare • Legal

AMLB CPAs and Consulting is a professional services firm located in North York, Ontario, offering a comprehensive range of financial and accounting services. They provide solutions like cloud bookkeeping, tax planning and filing, payroll services, CFO advisory, financial planning, and specialized support for not-for-profit organizations, doctors, and dentists. With a client-centered approach, AMLB focuses on understanding the unique needs of each client, tailoring their services to provide customized financial and tax advice throughout the client's financial journey. Their offerings include virtual CFO services, strategic support, and real-time insights using cloud-based technology. AMLB prides itself on saving clients time and stress, offering fixed-fee structures to eliminate cost uncertainty and preserve cash flow. They have successfully assisted various businesses across Canada by providing strategic and operational planning, budgeting, and financial analysis.

📋 Description

• Manage inbox triage for the Integrator and Visionary, escalating items requiring their attention • Proactively manage and coordinate calendars for both executives • Protect focus time and resolve conflicts at least three business days in advance • Coordinate recurring meetings, including 1-on-1s, skip-levels, roundtables, and all-hands • Draft and coordinate correspondence on behalf of the executives • Coordinate Leadership L10 logistics and ensure scorecards are ready • Coordinate quarterly and annual planning sessions and V/TO materials • Maintain the accountability chart and recurring reporting packages • Coordinate monthly and quarterly all-team communications • Coordinate employee swag, recognition, engagement activities, and team events • Support interview scheduling and candidate coordination • Maintain confidentiality of employee and candidate information • Maintain the application and technology inventory • Track users, costs, contracts, and renewal dates • Flag renewals and key decisions at least 30 days in advance • Coordinate administrative follow-up with technology providers • Maintain the Integrator and Visionary’s master commitment list • Track owners, deadlines, and status • Follow up on outstanding commitments and proactively flag risks • Establish reliable systems for inbox, calendar, meetings, commitments, reporting, People & Culture, and technology administration during the first 90 days

🎯 Requirements

• 3+ years supporting a senior executive, COO, Integrator/Visionary, Partner, or similar leader • Exceptional organization and follow-through • Proactive, self-directed, and comfortable working independently • Comfortable holding others accountable to deadlines • Strong written communication and judgment • Highly discreet with confidential information • Comfortable working remotely across time zones • Technologically fluent and quick to learn new tools • Comfortable using AI to improve productivity • EOS experience and familiarity with L10s, Rocks, and V/TO (nice to have) • Professional services or accounting experience (nice to have) • Experience supporting an executive leadership team (nice to have) • Familiarity with Karbon, BambooHR, Microsoft 365, QBO/Xero, Fireflies, or Claude (nice to have) • Ability to work remotely within Canada, aligned to Eastern Time

🏖️ Benefits

• Fully remote and flexible environment • Opportunity to work with modern cloud and AI tools • Purpose-driven, collaborative culture • Opportunity for the role to grow with AMLB • Exposure to leadership, People & Culture, technology, and business operations