Operations Assistant

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September 5

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Assistantly

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HR Tech • Recruitment • Enterprise

Assistantly is a company that specializes in providing top-tier virtual and executive assistants to businesses looking for efficient and cost-effective solutions. The company offers a wide range of services including administration, marketing, operations, finance, and client success, providing a substantial cost saving to clients. Assistantly focuses on easing the hiring, onboarding, managing, and retaining of highly skilled assistants by offering fully-managed and scalable plans with a fixed monthly rate. Their unique selling point is the provision of highly qualified "unicorn" assistants who are trained for efficiency and come with a dedicated success team, ensuring the best possible match for their clients' needs. Trusted by over 500 fast-growing companies worldwide, Assistantly's main goal is to help businesses grow faster and more effectively by managing the complexities of building a team.

51 - 200 employees

Founded 2021

👥 HR Tech

🎯 Recruiter

🏢 Enterprise

📋 Description

• Manage executive inbox and correspondence • Organize calendars, schedule meetings, and confirm appointments • Track tasks, projects, and deadlines to ensure nothing slips • Prepare agendas, documents, and notes for meetings • Organize files, documents, and data for easy access • Book travel and manage itineraries • Conduct light research to support decision-making • Create and update SOPs and process documentation • Manage task boards and project timelines (Asana, ClickUp, Trello) • Track deliverables and send reminders/follow-ups • Set up and maintain tools, platforms, and automations • Support with reporting, metrics, and quality checks

🎯 Requirements

• Minimum 3+ years of experience in operations, project coordination, or executive support • Strong critical thinking, problem-solving, and organizational skills with attention to detail • Proven ability to create SOPs, manage workflows, and implement tools/automations • Naturally proactive, reliable, and consistent in keeping projects and teams on track • Growth-oriented professional seeking a long-term partnership with opportunities to scale

🏖️ Benefits

• Unlimited earning potential if you choose to take on multiple clients and have the capacity • Generous health allowance to support your well-being • Profit-sharing opportunities as the company grows • Access to exclusive upskilling and training in AI, operations, and leadership • Monthly raffles and performance bonuses • A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey