Executive Assistant – CEO

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3 days ago

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Assist World

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Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

📋 Description

• Own the CEO’s calendar: schedule, reschedule, and protect time based on priorities. • Anticipate scheduling conflicts and proactively propose solutions. • Monitor and triage incoming requests for the CEO’s time, ensuring he is focused on the highest-impact work. • Triage email inboxes, draft and send responses, and keep the CEO’s inbox organized and actionable. • Flag urgent issues, summarize key threads, and ensure important messages are responded to on time. • Communicate with internal team members on behalf of the CEO and relay updates clearly and succinctly. • Schedule and coordinate internal and external meetings. • Prepare agendas, talking points, and any supporting documents. • Take and organize notes when needed, summarize key decisions, and track follow-up tasks and deadlines. • Help the CEO break larger initiatives into clear tasks and timelines. • Track progress on projects, follow up with stakeholders, and ensure deadlines are met. • Support coordination for upcoming sales hires and other expansion projects. • Maintain and improve task/project management systems (e.g., Notion, Odoo or other ERP/CRM, or similar tools). • Book and manage travel (flights, accommodation, transportation, conference logistics, etc.). • Assist with personal scheduling and logistics that impact the CEO’s ability to perform (health-related appointments, routines, etc.).

🎯 Requirements

• 3–5+ years of Executive Assistant experience, with direct support to a CEO or C-level executive required. • Comfortable with dynamic, and busy executive. • Tech-savvy, ideally with experience in Google Workspace, ERPs (Odoo/HubSpot or similar), and/or Notion/project management tools, Calendar management tools • Highly organized, assertive, and proactive — you stay several steps ahead and don’t wait for instructions. • Strong written and verbal communication skills; able to communicate clearly, concisely, and professionally. • Confident decision-maker who can handle issues independently while using good judgment and discretion. • Excellent at prioritization and managing multiple projects, tasks, and deadlines at once. • Calm, flexible, and solutions-oriented under pressure. • Comfortable handling sensitive and confidential information with discretion.

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $300 tenure bonus every 6 months • $500 entry monthly raffle • NO TRACKER. NO PROBLEM