Senior Bookkeeper – Back Office Manager
14 hours ago
📋 Description
• **Key Responsibilities** • **1. Senior Bookkeeping (A–Z)** • Take full ownership of all bookkeeping tasks for three companies, including: • **Daily / Weekly Duties** • - Maintain accurate and up-to-date accounting records • - Process all income, expenses, and transactions • - Bank reconciliations across multiple accounts • - Manage accounts payable and accounts receivable • - Review, code, and post supplier invoices • - Create customer invoices and track payments • - Maintain contractor payment records and schedules • **Monthly Duties** • - Prepare monthly financial summaries for management • - Reconcile balance sheet accounts • - Reconcile intercompany transactions • - Manage accruals and prepayments • - Produce management-ready bookkeeping information • **Quarterly / Annual Duties** • - Prepare books fully up to **trial balance** • - Assist external accountants with VAT returns, statutory filings, and year-end accounts • - Provide all reconciliations, documentation, and financial reports required for compliance • **2. Billing, Invoicing & Contractor Payments** • - Create, review, and issue invoices to clients • - Monitor receivables and follow up on overdue invoices • - Process weekly and monthly contractor/supplier payments • - Validate contractor hours, purchase orders, and agreements before payment • - Maintain payment schedules and ensure accuracy • **3. Financial Coordination & Compliance** • - Liaise with external accountants for VAT, payroll (if applicable), and year-end • - Provide reconciliation reports, ledgers, statements, and documentation • - Ensure accurate record-keeping for all three companies • - Manage financial files, digital archives, and compliance documentation • **4. Operations & Back Office Management** • **Office, Utilities & Supplier Administration** • - Manage water, electricity, council tax, and office utilities • - Handle recharging these costs back to clients and maintaining logs • - Manage supplier accounts, contracts, and renewals • - Oversee general office operational responsibilities • **Post & Email Management** • - Manage physical post or digital postal services • - Monitor shared inboxes and respond professionally • - Handle queries from clients, suppliers, and contractors • - Prioritise urgent and time-sensitive matters • **Documentation & Workflow** • - Maintain organised digital filing systems across all companies • - Prepare and update administrative templates, logs, and checklists • - Implement process improvements to increase efficiency • **5. Independent Oversight (A Role of Full Responsibility)** • This role requires someone who can: • - Work independently **without daily management** • - Identify what needs to be done and take action proactively • - Solve problems before they escalate • - Improve processes rather than simply follow them • - Exercise professional judgement in all financial and administrative matters • The successful candidate will be the backbone of the organisation’s financial and operational functions.
🎯 Requirements
• **Experience & Skills Required** • **Essential** • - Minimum **5 years** of experience in senior bookkeeping • - Proven ability to prepare books **up to trial balance** independently • - Strong proficiency in accounting software (Xero, QuickBooks, Sage, or equivalent) • - Excellent understanding of bookkeeping best practices • - Experience managing AP, AR, reconciliations, journals, accruals, prepayments • - Ability to manage a multi-company workload • - Strong administrative and organisational skills • - Confidence communicating with suppliers, contractors, and accountants • - High attention to detail and accuracy • - Ability to work autonomously without supervision • **Preferred** • - Experience working with small-to-medium sized businesses • - Experience in multi-entity accounting • - Understanding of international business operations (UK & EU) • - Experience supporting EOR/PEO, recruitment, or consulting organisations (helpful but not essential) • **Personal Qualities** • - Highly reliable and trustworthy • - Methodical and detail-oriented • - Proactive and self-driven • - Calm and professional under pressure • - Strong problem-solving and critical-thinking skills • - Able to manage competing priorities effectively • - Excellent communicator with a positive attitude
🏖️ Benefits
• **What We Offer** • - Competitive salary • - Remote working with flexibility • - Long-term role security and stability • - Full ownership and autonomy over your responsibilities • - Supportive leadership and a collaborative environment • - Opportunity to shape and streamline finance processes
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