Best Office Staff - Recruitment
51 - 200 employees
Founded 2019
🎯 Recruiter
💼 Consulting
🤝 B2B
Recruitment • Consulting • B2B
Best Office Staff - Recruitment is a firm that provides virtual outsourcing and staffing solutions for business owners. They position themselves as “Outsourcing Staff Experts,” sourcing and placing qualified remote staff across functions such as sales, bookkeeping, lead generation, appointment setting, customer experience, reception, marketing, customer service, scheduling, and lead qualification. The founders’ experience running businesses virtually informs their consulting-style approach to helping clients hire and manage virtual staff.
Admin Assistant – Digital Marketing
Likely ghost job
🕒 January 29
Where this job comes from
Posted on Best Office Staff - Recruitment's careers page, not through a job board
First seen by Remote Rocketship January 29
Still open on Best Office Staff - Recruitment's site. Checked 10 hours ago.
Best Office Staff - Recruitment
51 - 200 employees
Founded 2019
🎯 Recruiter
💼 Consulting
🤝 B2B
Recruitment • Consulting • B2B
Best Office Staff - Recruitment is a firm that provides virtual outsourcing and staffing solutions for business owners. They position themselves as “Outsourcing Staff Experts,” sourcing and placing qualified remote staff across functions such as sales, bookkeeping, lead generation, appointment setting, customer experience, reception, marketing, customer service, scheduling, and lead qualification. The founders’ experience running businesses virtually informs their consulting-style approach to helping clients hire and manage virtual staff.
📋 Description
• Provide high-level administrative support to the Managing Director daily • Manage and optimize calendars for internal meetings, client calls, and leadership syncs • Handle call management, meeting reminders, and follow-ups • Prepare meeting agendas, take minutes, and track action items to completion • Support client onboarding and ensure documentation is complete • Liaise between the Managing Director and clients when needed • Maintain accurate records of client interactions, updates, and deliverables • Coordinate with Marketing, Tech, Sales, and Operations teams on priorities • Assist with process documentation and SOP updates • Support special projects related to digital marketing campaigns, service delivery, or internal improvements • Prepare reports, summaries, and presentations • Organize files, contracts, proposals, and campaign documents • Maintain confidentiality of sensitive business and client information
🎯 Requirements
• Proven experience as an Executive Assistant, Virtual Assistant, or similar role supporting senior leadership • Strong organizational and time-management skills • Excellent written and verbal communication skills • Background or familiarity with Digital Marketing, IT services, or agency environments • Experience supporting founders, managing directors, or executives handling multiple campaigns • Basic understanding of lead generation, client pipelines, and campaign workflows • Experience with Google Workspace, Slack, Zoom, project management tools such as Asana, ClickUp, or Trello, and CRM systems • Ability to work independently with minimal supervision • High level of professionalism, discretion, and attention to detail • Intel Core i5 / Ryzen 5 processor or higher • 16GB RAM or more • Windows 11 operating system • Stable high-speed internet connection with backup
🏖️ Benefits
• Remote work setup • Stable high-speed internet with backup • Dual-monitor setup • Noise-canceling headset • High-quality camera (HD or better)
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