Virtual Assistant

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October 31

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Booth & Partners

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HR Tech • Recruitment • SaaS

Booth & Partners is a company that specializes in providing managed solutions and talent solutions to help businesses scale efficiently. They focus on building high-performing remote teams, particularly from the Philippines and Colombia, while handling recruitment, HR, and payroll needs for their clients. Additionally, Booth & Partners offers flexible workspace solutions, including private offices and co-working spaces, aimed at enhancing productivity and collaboration in a supportive environment.

1001 - 5000 employees

Founded 2013

👥 HR Tech

🎯 Recruiter

☁️ SaaS

📋 Description

• Provide ongoing administrative support to the Growth Strategy and Business Development/Marketing teams. • Manage scheduling, meeting coordination, and rescheduling across multiple and complex time zones. • Track and follow up on team action items, ensuring deadlines are met and communication flows smoothly. • Assist with documentation, note-taking, and coordination for key internal and client meetings. • Plan and coordinate client on-sites, including scheduling, travel logistics, agendas, and materials. • Arrange team and client lunches, both virtual and in-person, ensuring a seamless and thoughtful experience. • Manage client gifting, including processing expenses through Divvy and handling Goody or similar vendor purchases. • Research and coordinate vendors, venues, or services as needed to support marketing, client, or team initiatives. • Occasionally assist with small personal or operational errands, such as researching a service or making phone calls. • Support special projects or campaigns that require administrative or coordination support.

🎯 Requirements

• Proven experience as a Virtual Assistant, Administrative Coordinator, or Executive Assistant in a fast-paced, remote environment. • Exceptional organizational and communication skills. • Comfortable managing scheduling and logistics across multiple time zones. • Proficient in Google Workspace, Slack, Zoom, and project management tools (e.g., Asana, Notion, or similar). • Experience handling expenses and purchases through systems like Divvy and Goody. • Able to maintain confidentiality and professionalism when handling sensitive information.

🏖️ Benefits

• Paid time off • Flexible work arrangements • Professional development opportunities