Operations Manager

🕒 September 2

🇺🇸 United States – Remote

💵 $85k - $97k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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CALSTART

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1992

🚘 Automotive

💼 Consulting

📦 Logistics

💰 Grant on 2022-01

Automotive • Consulting • Logistics

CALSTART is an organization dedicated to advancing the clean transportation market by accelerating the adoption of zero- and near-zero-emission commercial vehicles. It serves as a strategic broker for the clean transportation technology industry, assembling influential industry leaders to drive innovation, market growth, and job creation. CALSTART provides services such as technology development and demonstration, market acceleration, and public policy advocacy. It also promotes collaboration among industry members to reduce pollution and meet climate goals. With a national presence and global influence, CALSTART works with over 210 members ranging from start-ups to Fortune 100 firms.

📋 Description

• Run several concurrent workstreams, including systems and platform initiatives, cross-functional projects, and day-to-day department operations • Own assigned internal projects and programs from intake through close-out • Build fully structured Monday.com project plans with phases, tasks, owners, dependencies, and milestones • Break ambiguous requests into clear tasks, owners, and deadlines • Map dependencies and critical-path milestones • Identify and escalate risks, blockers, and dependencies • Support meeting preparation, recaps, and action-item follow-through • Consolidate status across multiple in-flight projects • Maintain operations projects in Monday.com and connect them to the operations dashboard • Draft correspondence, meeting agendas, status updates, and internal communications • Organize Microsoft Teams and shared workspaces • Support creation and ongoing maintenance of the Operations SharePoint site • Optimize Microsoft collaboration tools including Loop, Teams, and Copilot • Coordinate handoffs across functional areas • Prepare and run recurring check-ins and status reviews • Maintain a central library of SOPs, templates, and process documentation • Apply consistent processes for project initiation, tracking, and close-out • Use Claude and Copilot for drafting, analysis, automation, and problem-solving • Identify and build AI-enabled efficiencies in recurring operational work • Support billable client program or project management work when organizational needs require

🎯 Requirements

• 5+ years of experience managing projects or programs in a professional services, GovCon, or grant-funded environment • Experience building project plans, sequencing dependencies, and driving execution • Proven ability to execute independently with minimal instruction • Strong Microsoft 365 skills, including Excel pivot tables/formulas, PowerPoint, Teams, and SharePoint • Hands-on experience building project plans in Monday.com or a comparable platform from scratch • Experience in, or strong working knowledge of, clean transportation, clean energy, or related mission-driven program space, or comparable program/project delivery in a similarly structured environment • Demonstrated use of AI tools such as Claude, Copilot, or similar for drafting, analysis, automation, or research • Prompt engineering skill to obtain reliable AI results • Excellent written and verbal communication skills • Comfortable drafting executive correspondence and updates, presenting to large groups, and leading meetings • High discretion and ability to handle confidential organizational information • Comfortable working in a fully remote environment with strong self-management and asynchronous communication habits • Preferred: PMP or equivalent or 3+ years’ direct experience as a PM or PMO in an agile environment • Preferred: Lean Six Sigma certification • Preferred: Experience supporting an executive or department lead directly • Preferred: Experience with dashboarding/BI tools such as Power BI • Preferred: Prior program or project management experience within clean transportation, clean energy, sustainability, or federally/grant-funded program environments

🏖️ Benefits

• 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance • Retirement plan with generous company contributions • FSA for Health and Dependent Care • 3 weeks of vacation time in the first year of employment • 11 paid company holidays • Paid sick time • Paid family leave • Continued development and growth of employees • Inclusive, merit-based work environment