Associate Director – Congress Planning

🕒 September 21

🇺🇸 United States – Remote

💵 $170k - $180k / year

⏰ Full Time

🟠 Senior

👔 Director

👻 Ghost score 2%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Celcuity

WebsiteLinkedInAll Job Openings

51 - 200 employees

🏥 Healthcare

🧬 Biotechnology

💊 Pharmaceuticals

Healthcare • Biotechnology • Pharmaceuticals

Celcuity is a clinical-stage biotechnology company developing targeted therapies that block the PI3K/AKT/mTOR (PAM) pathway to treat multiple solid tumors. Its lead candidate, gedatolisib, is a potential first-in-class pan-PI3K and mTORC1/2 inhibitor being evaluated in breast and prostate cancer trials. The company advances a focused pipeline aimed at delivering transformative, targeted cancer treatments and conducts clinical development and data-driven research to support regulatory and medical adoption.

📋 Description

• Develop a strategic framework for Celcuity’s congress/conference program across major Tier 1 conferences and sales-led conferences • Lead strategic and tactical planning and execution of Tier 1 and Tier 2 medical congresses, including ASCO, ESMO, SABCS, JADPRO, and ONS • Develop and implement congress plans aligned with commercial, medical, and corporate objectives • Serve as the primary congress lead and subject matter expert for internal stakeholders • Partner with Marketing, Sales, Medical Affairs, and other cross-functional teams to define congress goals, priorities, and program requirements • Drive alignment, decision-making, and accountability across stakeholders • Oversee exhibit/booth design, activation planning, and overall congress presence • Lead congress logistics, including exhibit space, housing, meetings, events, and onsite operations • Ensure seamless onsite execution and proactively mitigate operational risks • Build and maintain relationships with professional societies, conference organizers, and industry partners • Identify opportunities to enhance Celcuity’s visibility, engagement, and reputation at scientific meetings • Manage convention agencies and external vendors • Negotiate contracts and oversee vendor relationships • Develop and manage congress budgets, forecasts, and financial plans • Establish and maintain congress planning standards, processes, and SOPs • Provide guidance and support for sales-led conference activities • Measure congress performance and recommend ways to optimize future investments and outcomes • Drive continuous improvement through process optimization, best practices, and lessons learned • Ensure congress activities comply with company policies, industry regulations, and compliance requirements • Perform other duties as assigned

🎯 Requirements

• Minimum 8+ years of relevant experience in biotech or pharmaceutical industry • Demonstrated experience leading large-scale medical congresses and exhibit programs • Knowledge of exhibit booth asset management for large, mid, and small portable • Strong project management, budgeting and vendor management skills • Good understanding of the pharmaceutical environment • Ability to be proactive with respect to congress planning • Strong communication skills with a proven ability to influence and collaborate with cross-functional stakeholders • Exceptional organizational skills with the ability to manage multiple complex projects simultaneously • Willingness to travel and provide onsite leadership for congresses and events as required • Preferred: Knowledge of oncology/breast congress landscape, US and ex-US • Preferred: Bachelor of Science/Bachelor of Arts in a relevant discipline • Preferred: CTSM, HMCC

🏖️ Benefits

• Annual performance incentive bonus • New hire equity package • Medical insurance • Dental insurance • Vision insurance • 401(k) match • PTO • Paid holidays