Executive Assistant - CORE

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February 16

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CrewBloom

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B2B • SaaS • Recruitment

CrewBloom is a remote staffing agency dedicated to connecting businesses with top-tier remote talent across various industries. They streamline the hiring process by sourcing, screening, and onboarding qualified candidates tailored to the specific needs of their clients, ensuring a seamless integration into teams. With a focus on global talent acquisition, CrewBloom empowers companies to scale their operations efficiently while reducing costs and maintaining compliance with HR regulations.

201 - 500 employees

Founded 2016

🤝 B2B

☁️ SaaS

🎯 Recruiter

📋 Description

• We are looking to hire an Executive Assistant to support and empower our C-level team and manage their social media channels. • A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. • Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations. • Answer phone calls, confirm meetings, and arrange scheduled appointments • Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails • Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments • Manage and maintain calendars and appointments • Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls • Complete word processing tasks • Research and organize data • Maintain and manage contacts • Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid • Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business • Manage social media channels and communicate with clients relating to relevant concerns and insights • Order supplies

🎯 Requirements

• 2+ years of solid experience in an administrative role as an Executive Assistant • Quickbooks knowledge is a plus • Familiarity with social media platforms • Proficiency with Microsoft Office tools such as Word and Excel • Ability to maintain regular and punctual attendance • Ability to multitask, problem-solve, quickly adapt, and be process-oriented with high attention to detail • Capable of adapting quickly to a changing environment • Must be coachable, open to learning, and accepts feedback well • Strong verbal and written communication skills, including the ability to effectively facilitate and adjust communication styles to the audience. • Strong time-management skills and the ability to organize and coordinate multiple projects at once • Navigate between multiple windows/browsers with ease, perform extensive internet research, and type fast • Able to quickly learn new software and systems • Ability to enter data into a computer quickly and accurately.

🏖️ Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth. • Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field. • Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward. • Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards. • Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment. • Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.