Executive Assistant – Chief Business Officer

🔥 13 hours ago

🇨🇦 Canada – Remote

💵 $118.2k - $159.9k / year

⏰ Full Time

🔴 Lead

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Dropbox

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2007

💼 Consulting

🏭 Manufacturing

📦 Logistics

Consulting • Manufacturing • Logistics

Dropbox is a cloud-based service that provides tools for storing, sharing, and accessing files across devices. It offers features such as document sharing, video review, automatic backups, and AI-driven scheduling. Dropbox also provides solutions for different sectors like teams, sales, marketing, and education, and industries including construction, media, technology, and manufacturing. With a focus on security, Dropbox ensures files are encrypted and protected against tampering. It offers integrations with various productivity tools and is trusted by major companies for efficient file management and collaboration.

📋 Description

• Create leverage for Dropbox’s Chief Business Officer through exceptional executive administration, judgment, and follow-through • Own and strategically manage the CBO’s complex calendar, balancing executive priorities, customer and revenue commitments, leadership forums, preparation time, focus time, travel, and personal commitments • Prepare meetings by coordinating attendees, context, agendas, pre-reads, links, decision points, and follow-up actions • Coordinate domestic and international travel end-to-end, including itineraries, ground transportation, hotels, meeting logistics, time zones, contingency plans, and preparation or recovery time • Partner with the CBO’s Chief of Staff to maintain visibility into priorities, risks, requests, decisions, and follow-ups • Collaborate with executive admins, Chiefs of Staff, business partners, and cross-functional leaders to resolve scheduling and operating needs • Track communication drafts, deadlines, approvals, distribution lists, links, and follow-through • Plan and execute executive meetings, offsites, and leadership events, focusing on attendee experience, budget, and contingency planning • Maintain administrative systems including expenses, contacts, recurring meeting structures, action-item tracking, and executive reference materials • Surface risks early, make recommendations, and own issues through resolution • Learn existing systems, build trust, develop pattern recognition, and improve operating processes

🎯 Requirements

• 8+ years of experience supporting a senior executive, preferably a C-level executive or equivalent leader in a complex, fast-moving organization • Expertise managing a highly complex executive calendar across multiple time zones, competing priorities, recurring leadership forums, customer commitments, and protected personal or focus time • Experience planning complex domestic and international travel, including contingency planning and coordination across multiple travelers, hosts, vendors, and time zones • Strong written and verbal communication skills, including the ability to communicate directly, concisely, and appropriately with senior leaders and cross-functional partners • Experience working with and/or for a senior Chief of Staff in tight, trusted partnership on systems- and process-based approaches to make order out of competing priorities • Proven ability to prioritize independently, make sound decisions with incomplete information, and escalate risks early with a recommendation • Demonstrated track record of accurate, detail-oriented execution across scheduling, events, communications, expenses, and follow-through • Experience working as part of an admin community and collaborating across executive offices rather than operating as an isolated support partner • Comfort working in a high-change environment where priorities shift quickly and the person must continuously re-plan without losing important details • High competency with workplace systems, including Slack, Gmail, Concur, Navan, Google Docs, Dropbox, and AI tooling for efficiency through human-machine partnership • Ability to work primarily on Eastern Time, with flexibility for occasional EMEA and APJ commitments and executive travel • Preferred: Experience supporting a Chief Business Officer, Chief Revenue Officer, Chief Marketing Officer, or another executive responsible for a broad, customer-facing organization • Preferred: Experience working in technology, SaaS, or another business with complex customer, revenue, and cross-functional operating rhythms • Preferred: Experience supporting executive customer engagements, leadership offsites, board-related preparation, or S-team-level events • Preferred: Experience using AI responsibly to improve administrative workflows while personally validating accuracy, privacy, judgment, and final outputs • Preferred: Project or program management experience that complements, but does not replace, strong executive administration fundamentals