Operations Associate

Job not on LinkedIn

🕒 July 29

🇺🇸 United States – Remote

💵 $75k - $85k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Earth Species Project

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2018

🤖 Artificial Intelligence

🔬 Science

🤝 Non-profit

Artificial Intelligence • Science • Non-profit

Earth Species Project is a non-profit organization focused on using artificial intelligence to decode non-human communication. The organization is dedicated to understanding the languages of various species, which it believes can transform human relationships with nature and support conservation efforts. Through innovative AI-driven techniques, Earth Species Project aims to unlock communication with other species, revolutionizing the study of animal behavior and contributing to biodiversity conservation. Their cutting-edge projects involve generating and interpreting animal vocalizations, such as those of whales and crows, to better understand their communication and cognitive capabilities.

📋 Description

• Help create an exceptional employee experience by ensuring the day-to-day operations run smoothly • Coordinate new hire onboarding, including paperwork, equipment, system access, and welcome logistics • Coordinate employee offboarding, including access removal, equipment returns, and exit documentation • Keep onboarding and offboarding checklists and trackers current • Process routine payroll inputs each cycle for review and approval • Support employee benefits enrollment, changes, and terminations • Serve as the first point of contact for routine employee questions on policies • Maintain accurate employee records across HR systems • Support leave administration by tracking requests and maintaining records • Handle employee information with discretion and confidentiality • Maintain HR documentation, templates, and operational playbooks • Provide administrative and operational support for initiatives • Identify opportunities to improve operational processes and documentation

🎯 Requirements

• Bachelor's degree in Human Resources, Business, or related field; or equivalent experience • 1+ years of experience in operations, HR, administration, or a related field • Strong organizational skills with a high degree of accuracy and attention to detail • Comfort serving as a responsive first point of contact for employees across time zones • Ability to handle sensitive and confidential information with discretion and professionalism • Excellent written and verbal communication skills, with the ability to communicate thoughtfully across cultures and time zones • Comfort learning new systems and technology, with the ability to quickly adapt to new tools and processes • Preferred: Experience with an HRIS or HCM platform • Preferred: Experience onboarding or offboarding employees on a remote or distributed team • Preferred: Exposure to international HR operations, Employer of Record (EOR) models, or multi-country payroll • Preferred: Experience working cross-culturally or internationally, comfortable adapting to different communication styles and workplace norms across a global team • Preferred: Experience working in a nonprofit, research, or mission-driven organization • Preferred: Professional HR certification (e.g., PHR, SHRM-CP) is a plus

🏖️ Benefits

• Medical insurance, dental insurance, and vision insurance – ESP covers 100% of the premium • 401k plan with match • 2,000 USD home office stipend • 1,000 USD professional development stipend • 1,400 USD co-working stipend • Unlimited paid time off, with a recommended minimum of three weeks per year • Flexible working hours • Regular team retreats around the world