Construction Project Coordinator

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🕒 August 12, 2025

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Ecosystem

WebsiteLinkedInAll Job Openings

201 - 500 employees

At Ecosystem, we believe in building meaningful relationships with both our clients and employees. With curiosity and collaboration, we do breakthrough work so our clients achieve environmental, financial, and operational results and reach their ambitious decarbonization goals.

📋 Description

• Project Coordination: In collaboration with the Project Team, coordinate work schedules (MS Projects), meetings and documents to facilitate design & construction development. • Contribute, manage and follow client proposals. • Contribute to tender and contract preparation, analysis, and management post-award (preparing and sending RFP’s out to bid, collecting the bids, building summary table, etc.). • Organize and attend various project related meetings. Prepare and distribute agendas and minutes as required. • Prepare status/progress reports and communicate results on a regular and ad hoc basis. • Budget Monitoring and Updates: • Create and manage Change Orders and RFIs. • Demonstrate accountability and maintain cost control view of the project (budget, forecast cashflow). • Quality Control and Compliance: • Champion document quality standards to support the Project Team. • Proactively document, archive and disseminate project information in a timely manner. • Documents include project correspondence, photos, tender packages, specifications, schedules, contracts, shop drawings, RFIs, Change Orders, cashflows, etc. • Ensure compliance with Occupational Health & Safety Act and Regulations for construction projects. • Leadership and Training: • Act as a point of contact for vendors and clients. • Demonstrate and share best practices with the Project Team. • Assist team members with any training and use of implemented processes and programs.

🎯 Requirements

• Minimum of 5 years of experience in construction project coordination or scheduling. • Bachelor’s degree in Engineering, Architecture or Project Management or comparable education/experience. • Knowledge of Microsoft Office tools, i.e., MS Projects, Word, PowerPoint, Excel, Outlook, etc. • A client-centered attitude and excellent communication skills. • Top-notch organizational skills with ability to prioritize.

🏖️ Benefits

• Annual base salaries benchmarked and reviewed annually. • Generous paid time off package starting with 6 weeks per year (3 weeks of vacation per year, 5 personal days, office closure between Dec 25 and Jan 1 and 10 statutory holidays). • Options for sabbaticals, part-time work arrangements, and time-off for personal projects. • Complete Group Insurance offer (health, visual, dental, life insurance, AD&D) with employer contribution of 60%. • Easy access to health and support through Telemedicine and Employee Assistance Program. • Employer contribution to Retirement Savings Plan. • More than a working tool, cell phones are provided for professional and personal use. • Mature Health & Safety practices, policies and trainings making us leaders in this space. • Comprehensive internal technical training offers and rich network of Subject-Matter Experts (SMEs) to provide technical mentorship and fast track learning. • Reimbursement program for external training and access to French and English group courses. • Real flexible approach to work philosophy: we put our values in action in DEI, CSR, Innovation, and Social committees. We celebrate our successes together at Ecofest- watch the video here. • Mission-driven organization and stable business environment.