Event Manager

🔥 7 hours ago

🌽 Illinois – Remote

🌽 Illinois – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Family Office Exchange

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1989

💼 Consulting

📚 Education

🤝 Non-profit

Consulting • Education • Non-profit

Family Office Exchange (FOX) is a membership organization founded in 1989 that brings together wealthy families, family office executives, and advisors to provide peer networking, education, research, consulting, events, and curated resources focused on family sustainability, governance, and multigenerational wealth preservation. It operates globally with a membership of roughly 350 families and 90+ advisors, hosts conferences and workshops, offers learning programs, toolkits, and advisory services, and serves as an industry leader facilitating peer exchange and objective guidance for family offices.

📋 Description

• Plan and deliver conferences, workshops, webinars, executive dinners, networking events, and special meetings • Manage event calendars, project plans, timelines, checklists, and run-of-show documents • Coordinate multiple events, including goals, budgets, milestones, success measures, and contingency plans • Lead event-day execution, including staffing, setup, guest support, and issue resolution • Identify and evaluate venues, hotels, caterers, audiovisual providers, transportation, and other suppliers • Support contract negotiations and monitor vendor service levels, performance, invoices, and expenses • Coordinate room setups, food and beverage, dietary needs, signage, materials, and transportation • Serve as the main contact for speakers, moderators, and panelists • Coordinate speaker agreements, travel, hotel needs, biographies, presentations, audiovisual requirements, preparation calls, rehearsals, and on-site support • Manage registration tools, attendee lists, confirmations, reminders, check-in, follow-up communications, questions, and service issues • Set up virtual-event platforms, registration, rehearsals, live production, and moderation support • Monitor virtual participation and technical performance and prepare post-event analytics • Provide event details for email, web, social media, member communications, and registration pages • Coordinate sponsor logistics, branding, exhibits, signage, and contracted benefits • Maintain relationships with attendees, speakers, sponsors, members, and partners • Build and track event budgets, forecasts, revenue, expenses, invoices, and vendor payments • Monitor registration, attendance, satisfaction, sponsor engagement, and budget results • Prepare post-event reports with lessons learned and recommended actions

🎯 Requirements

• Five or more years of event-management experience, including in-person and virtual programs • Experience managing multiple projects, deadlines, vendors, budgets, and stakeholders • Conference experience with approximately 100 to 1,000 or more attendees preferred • Bachelor’s degree in event management, hospitality, marketing, communications, business, or related field preferred • Experience with Cvent, Microsoft Teams Events, Microsoft 365, and CRM systems preferred • Travel as needed and occasional evening or weekend work • Ability to stand for extended periods during events • Ability to lift event materials up to 25 pounds • Remain calm, flexible, and solutions-focused

🏖️ Benefits

• Major medical, dental and vision care plans • Basic and supplemental life insurance for employee and dependents • Short- and long-term disability options • 401(k) plan • Health Reimbursement Account • Transportation and parking deduction option • Generous vacation and holiday plan • On-site health club at Chicago headquarters

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