Senior Manager, Global Meeting Planning

Job not on LinkedIn

🕒 October 9

🇺🇸 United States – Remote

💵 $145k - $168k / year

⏰ Full Time

🟠 Senior

👔 Manager

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 20%

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Praxis

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2002

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Praxis is a company dedicated to connecting patients with meaningful clinical trial opportunities. With a focus on creating customized recruitment programs, Praxis utilizes a variety of specialized tools and extensive experience across various therapeutic areas to ensure they reach the right patients worldwide. Established in 2002, the company emphasizes the importance of patient engagement and utilizes sophisticated data insights to enhance the patient journey in clinical research.

📋 Description

• Own the congress portfolio and lead planning and execution for medical and scientific congresses, including AAN, AES, EEC, and MDS • Establish objectives, plans, owners, timelines, and success measures for meetings in the US and abroad • Maintain the integrated congress calendar and critical-path milestones across abstracts, exhibits, housing, registration, freight, and print • Align stakeholders on decisions and dependencies and escalate conflicts early • Manage and develop the Meeting Planner, setting priorities, ownership, and execution standards • Build redundancy and onsite coverage for critical congresses • Lead relationships with meeting management, exhibit/booth, A/V and production, freight, and housing/registration vendors • Set vendor expectations and checkpoints, enforce lead times, hold vendors accountable, and track spend against plan • Oversee onsite staffing, materials, production, logistics, and real-time troubleshooting • Support speaker engagement logistics, including travel, honoraria, and contracts, with Medical Affairs and Legal/Compliance • Capture performance, stakeholder feedback, and lessons learned to improve future events • Execute congress activities in accordance with applicable requirements, including the PhRMA Code, Sunshine Act/Open Payments, and fair-market-value requirements

🎯 Requirements

• 8+ years of experience leading events or congresses in life sciences, biotech, healthcare, or a similarly regulated environment • Direct experience with large-scale medical or scientific congresses • Demonstrated people-management experience, or clear readiness to lead and develop a direct report • Proven ownership of congress budgets and third-party vendors • Exceptional planning and organizational skills • Strong judgment and ownership • Clear, direct communication across functions, geographies, and time zones • Ability to adapt quickly as priorities change while maintaining quality and execution • Knowledge of relevant industry compliance requirements is a plus • Willingness to travel domestically and internationally around the congress calendar • Comfort with regular computer, device, and office-equipment use; clear communication; occasional movement; screen work; basic hand coordination; and sustained focus

🏖️ Benefits

• 99% of the premium paid for medical, dental and vision plans • Company-paid life insurance • AD&D benefits • Disability benefits • Voluntary plans to personalize coverage • Dollar-for-dollar 401(k) match up to 6% on eligible contributions • Long-term stock incentives • ESPP • Discretionary quarterly bonus • Extremely flexible wellness benefit • Generous PTO • Paid holidays • Company-wide shutdowns