Strategic Executive Assistant – Operations Coordinator

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October 29

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Hadley Designs

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Retail • Education • eCommerce

Hadley Designs is a company that specializes in creating beautiful and inspirational products designed to enhance daily life. Their product range includes educational supplies, calendars, planners, party supplies, greeting cards, and home and living accessories. Each creation from Hadley Designs not only serves a functional purpose but also aims to beautify and inspire every step of the user's journey. With a focus on design and quality, Hadley Designs handcrafts their offerings to cater to a wide array of personal and professional needs.

2 - 10 employees

🛒 Retail

📚 Education

🛍️ eCommerce

📋 Description

• Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. • Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. • Drive Team Coordination: Delegate tasks, follow up on deliverables, and keep the team aligned without the CEO lifting a finger. • Support Family: Manage school logistics, sports schedules, and special events. • Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. • Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. • Boost Relationships: Send thoughtful gifts, manage contacts, and polish CEO's presentations for max impact.

🎯 Requirements

• A **senior-level operator** with full-time availability and near real-time responsiveness. • A master of **executive calendar and inbox management**, with a knack for prioritizing what matters. • Experienced in **hiring coordination** and team operations, bonus points for supporting a founder/CEO in a fast-paced environment. • **Assertive yet service-minded**, with stellar judgment on when to escalate. • **Polished and professional**, with clear, concise communication skills. • **Tech-savvy**, fluent in Google Suite, Excel, and modern AI tools. • **Obsessively detail-oriented**, with a proactive, results-driven mindset. • Trustworthy with sensitive info and poised under pressure. • A lifelong learner with a growth-focused, can-do attitude. • Native English speaker with strong U.S. cultural understanding (travel, communication, gifting, etc.) • 3+ years in an EA, Chief of Staff, Ops Coordinator, or high-level support role • Strong proficiency with Google Suite, ClickUp, and modern AI tools • Available full-time with near real-time responsiveness (8 AM–6 PM CST core hours) • Proven experience managing calendars, inboxes, projects, and people

🏖️ Benefits

• - ** Remote-first work environment** • - **Flexible working hours** (with core availability window) • - **Paid time off (PTO)** • - **Paid holidays** (aligned with U.S. calendar) • - **Access to courses, trainings, or a learning budget** • - **Access to company products** • - **Regular Interaction with CEO** • - **Established Company doing business for 10+ years** • - **Personal Development** • - **Autonomy of time and schedule**