Executive Assistant

Job not on LinkedIn

August 5

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Hireframe

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Recruitment • B2B • HR Tech

Hireframe is a staffing company that specializes in providing nearshore and offshore talent to fill mission-critical roles for businesses. They offer on-demand recruitment services, focusing on roles such as Accounting & Finance, Operations & Customer Service, HR & Recruitment, Information Technology, and Sales & Marketing. Hireframe aims to save businesses time and money by staffing remote positions with skilled professionals from locations like Mexico and the Philippines. They offer a flexible recruitment model on a pay-per-hire basis and provide full-time dedicated team members as a service. Business leaders utilize Hireframe as a strategic partner in talent acquisition to meet growth targets and operational efficiency.

51 - 200 employees

🎯 Recruiter

🤝 B2B

👥 HR Tech

📋 Description

• Coordinate and manage the CEO’s calendar, including meeting scheduling, prioritization of commitments, and ensuring time is allocated to high-impact work • Plan and manage complex travel logistics, including flights, accommodations, ground transportation, and itineraries • Draft, edit, and proofread internal and external communications, including emails, memos, documents, and presentations on behalf of the CEO • Monitor and respond to incoming correspondence and requests, ensuring timely and appropriate follow-up • Prepare agendas and coordinate logistics for internal and external meetings; distribute materials and track follow-ups • Support strategic initiatives by tracking deliverables, timelines, and milestones for key projects assigned by the CEO • Provide administrative support including expense reporting, invoice processing, and coordinating with vendors • Maintain confidential records and organize internal information systems; ensure internal file storage is consistently structured and up to date • Provide light IT support to employees across the organization, including troubleshooting basic technical issues and liaising with external IT providers when needed • Coordinate internal company events, including logistics and communication with stakeholders • Support the CEO with select personal priorities and logistics, as needed • Contribute to operational improvements that streamline executive workflows and strengthen internal systems

🎯 Requirements

• 2+ years of experience in executive support, operations, or fast-paced administrative roles • Highly organized and detail-oriented, with the ability to manage complex schedules, shifting priorities, and project timelines independently • Strong written and verbal communication skills; fluent, confident, and professional in English • Proactive and assertive: able to clarify priorities, hold others accountable, and offer solutions without waiting to be asked • Tech-savvy, with proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and a willingness to learn new platforms quickly • Experience with internal file storage tools (e.g., Egnyte) is a plus • Strategic thinker with the ability to see the bigger picture and anticipate next steps • Calm under pressure and able to navigate high-stakes situations and tight deadlines with sound judgment • Trustworthy, discreet, and professional in handling sensitive or confidential matters • A self-starter who thrives in autonomy, takes initiative, and brings clarity to ambiguity • Service-oriented, team-focused, and committed to operational excellence in support of • Leadership and company goals

🏖️ Benefits

• Permanent remote work flexibility • Paid Time Off • Annual performance bonuses • Dedicated coaches offer an extra channel of support and skill-building • Opportunities for professional growth