Event Project Manager

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IDC

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🤝 B2B

B2B • Consulting • Business Services

IDC is a consulting firm that specializes in providing strategic business advice to small business leaders. Their team of experienced consultants focuses on helping businesses achieve their goals by addressing foundational issues, including vision, clarity, efficiency, and accountability. Through weekly engagement, they offer personalized guidance and operational support to enhance performance and drive growth in small businesses.

📋 Description

• Lead kickoff calls and ongoing meetings with sponsors to align on goals, expectations, and deliverables • Translate client business objectives into tailored activation strategies across in-person, virtual, and custom event formats • Manage sponsor relationships across multiple assigned events, ensuring a high level of service and engagement • Coordinate and execute custom client programs, including executive dinners, roundtables, private events, and bespoke experiences • Collaborate with audience development to support sponsor-targeted attendee recruitment • Manage sponsor participation in speaking opportunities, panels, and brand activations at in-person summits • Lead regular communication with clients, suppliers, and internal stakeholders (primarily via MS Teams) • Track KPIs, gather post-event feedback, and deliver ROI reporting to sponsors • Partner closely with sales teams to manage expectations and ensure client satisfaction • Plan and execute event logistics across multiple concurrent programs, including venue coordination, floorplan management, AV, branding, and client activations • Develop and manage detailed event documentation, including project plans, run-of-show, budgets, and supplier contracts • Coordinate with internal and external stakeholders to manage agendas, timelines, and deliverables • Ensure seamless sponsor visibility and execution to deliver a high-quality experience for both attendees and clients • Travel to assigned events (approximately 4–6 times annually), within North America • Support select events in key cities such as Toronto, Vancouver, Calgary, San Francisco, New York City, Chicago, Dallas, and Boston • Oversee onsite execution, including client management, meeting coordination, and event troubleshooting • Manage post-event activities including reporting, financial reconciliation, client deliverables, and debriefs

🎯 Requirements

• 5+ years of experience in event management, client/partner relations, or B2B sponsorship delivery • Strong verbal and written communication skills (English fluency required) • Client-centric mindset with a proactive, solutions-oriented approach • Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously • Confident, professional, and personable; able to build relationships and work effectively with senior stakeholders and strong personalities • Demonstrated project management capability with a structured, deadline-driven approach • Experience with event and project management tools such as Monday.com (preferred) and CVENT (preferred) – or the ability to learn these systems quickly. • Familiarity with CRM systems and virtual collaboration tools such as MS Teams and Zoom • Experience with WordPress or similar CMS platforms is a plus • Self-starter with the ability to work independently while collaborating across distributed teams

🏖️ Benefits

• 15 vacation days per year (increases with tenure; carryover allowed) • 10 paid sick days per year • 1 week paid new parenting leave • Flexible work options (remote, part-time, flexible hours) • Health, dental, vision, and paramedical coverage for you and your family • Annual healthcare spending account • Employee Assistance Program for counseling and support • Best Doctors medical second opinions • Life, AD&D, and long-term disability insurance • Retirement savings plan with company match (up to 4% of salary) • $75/month technology allowance for home office or phone expenses • Company-paid cell phone plan