Executive Assistant

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October 1

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Intelehealth

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Healthcare Insurance • Non-profit • Telecommunications

Intelehealth is a non-profit organization that leverages open-source technology to facilitate telemedicine services for governments, NGOs, and hospitals, focusing on reaching underserved populations. The company provides a comprehensive technology platform with features such as digital assistants and a wide array of care protocols, aiming to improve access to primary healthcare. Intelehealth offers end-to-end support, training, and evaluation services to ensure successful implementation and increased health outcomes. Its impact extends globally, addressing health issues like malnutrition and diabetes management, and providing maternal healthcare among other services. By empowering telemedicine solutions, Intelehealth aims to bridge healthcare gaps, especially in remote areas.

51 - 200 employees

⚕️ Healthcare Insurance

🤝 Non-profit

📡 Telecommunications

📋 Description

• Manage the CEO’s calendar, including scheduling, rescheduling, and flagging potential conflicts • Prepare and edit correspondence, presentations, and reports • Anticipate needs and ensure the CEO is well-prepared for meetings and engagements • Coordinate logistics for board meetings: scheduling, confirmations, agenda and material preparation, minute-taking, and follow-up • Support leadership and team meetings with scheduling, documentation, and action-item tracking • Ensure timely communication and distribution of meeting-related documents • Plan and execute events (online webinars, workshops, partner convenings, and in-person meetings) end-to-end: scheduling, speaker prep, hosting, recording, and follow-up • Manage event promotion via mailing lists, social media, and website updates • Coordinate with designers and content creators to maintain event-related assets and webpages • Collect feedback, track attendance, and prepare reports and analytics • Organize internal team meetings with the CEO • Arrange travel for the CEO and leadership team, including flights, accommodations, transport, and visas • Prepare detailed itineraries and travel documentation • Process and reconcile travel and expense reports in a timely manner • Prepare monthly, quarterly, and annual organizational reports • Draft and circulate trip reports, expense claims, and reimbursement forms • Maintain organized filing systems for records, reports, and confidential documents • Provide day-to-day administrative support to ensure smooth operations • Liaise with internal teams and external stakeholders on behalf of the CEO • Jump in to support the CEO with ad-hoc tasks, special projects, and urgent priorities as they arise • Adapt quickly to shifting needs, whether coordinating with donors, supporting program teams, or troubleshooting operational challenges • Handle confidential information with discretion • Serve as a flexible problem-solver and trusted partner to the CEO in ensuring organizational goals are met

🎯 Requirements

• Education: Bachelor’s degree in Business Administration, Communications, or a related field; a degree in Research, Analytics, or Social Sciences is a plus. • Experience: 3–5 years of experience in an Executive Assistant or similar role, with a focus on research and analysis. • Skills: Excellent written and verbal communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and online research databases. High level of discretion in handling confidential information. Ability to work independently and make informed decisions. Detail-oriented with exceptional organizational and multitasking abilities.

🏖️ Benefits

• Remote working. • Flexible working hours. • Great work culture • 5 days working. • Group Medical Insurance