Executive Assistant

November 8

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Karat

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HR Tech • Enterprise • SaaS

Karat is a company that provides an innovative, end-to-end solution for technical hiring. Its platform improves the quality, efficiency, and equity of the hiring process for organizations by offering 24/7 interviews and unlimited capacity with expert interviewers. Karat aims to delight candidates with a fair, friendly, and engaging experience while reclaiming engineering bandwidth through real interviews. The company also focuses on equitable and inclusive hiring, internal mobility, and global hiring solutions, ensuring a diverse and well-evaluated pool of candidates. With its human and technology approach, Karat integrates seamlessly into existing processes, offering a reliable and consistent interview experience.

201 - 500 employees

👥 HR Tech

🏢 Enterprise

☁️ SaaS

💰 Funding Round on 2022-04

📋 Description

• Manage the President's complex calendar across internal, external, and personal commitments; coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction. • Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally. • Draft, polish, and manage executive correspondence with discretion; triage inbox and ensure timely follow-ups with team members, partners, clients, and advisors. • Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials. • Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support. • Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools. • Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings.

🎯 Requirements

• 5+ years of professional experience supporting C-suite executives or high-growth startup founders • Advanced English proficiency required (CEFR C1 level or equivalent). You must be able to draft polished professional correspondence, communicate confidently with C-suite executives and stakeholders, and represent the President in written and verbal communications with zero language barriers. • Proven track record managing complex, multi-stakeholder calendars with competing priorities and tight deadlines • Experience coordinating cross-functional communications, meeting preparation, and follow-up with executive-level stakeholders • Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments • Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools; comfortable adopting new technologies (including AI-powered assistants) • Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives • Availability to work flexible hours, including regular early and late-evening availability

🏖️ Benefits

• Private healthcare available (100% premium coverage for employees and eligible dependents) • Competitive salary in local currency • Karat-granted stock options • Standard bonuses mandated by Mexico (Aguinaldo, PEO Profit Sharing, and Vacation) and all required, country-specific benefits. • Generous Mexico Time Off Policies • Vacation: One (1) work week for 0 to 1 year of active employment, 12 days for 1 to 2 years of active employment, 14 days for 2 to 3 years of active employment • Sick Leave: Three (3) work weeks per calendar year (prorated by start date) • Karat ‘No Questions Asked’ Leave: One (1) work week per calendar year (prorated by start date) • National Public Holiday Schedule available: 7 days • Karat Summer Break: 5 days - July (not available to Customer Experience) • Karat Winter Break: 5 days - December (not available to Customer Experience)