Executive Support Partner

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Mosaic Veterinary Partners

WebsiteLinkedInAll Job Openings

201 - 500 employees

🏥 Healthcare

⚕️ Healthcare Insurance

Healthcare • Healthcare Insurance

Mosaic Veterinary Partners is a Canadian company that redefines corporate veterinary medicine. Owned and operated by veterinarians, Mosaic focuses on creating meaningful, supportive partnerships within its network of clinics. The company offers a wide range of services, from specialized equine and bovine practice to companion and mixed animal practice, emphasizing community connections and continuous professional growth. Mosaic is unique in its empowerment approach, allowing veterinarians to grow professionally and even become equity shareholders in the clinics they work with. Their network offers diverse experiences, enabling professionals to work with various species as desired. Mosaic Veterinary Partners is committed to breaking the mold of traditional corporate veterinary practice by fostering deep community ties and promoting a low-ego, high-support environment.

📋 Description

• Work closely with the CEO to manage priorities, coordinate a complex calendar, organize travel and meetings, prepare communications and presentations, and ensure important follow-ups don't fall through the cracks. • Coordinate Board meetings, prepare agendas and materials, maintain governance records, and track key decisions and action items. • Support and coordinate a wide variety of projects across Mosaic, including acquisitions, due diligence, integration activities, leadership meetings and company events. • Maintain SharePoint, corporate records, legal documentation, templates, and executive resources while ensuring information is organized, accurate, and accessible. • Support the Mosaic team by improving systems, coordinating priorities, connecting people with information, and creating the capacity that allows our leaders to better support the clinics they serve. Leverage AI and technology to improve efficiency.

🎯 Requirements

• Experience supporting senior leaders in a fast-paced, evolving organization. • Exceptional organizational and project coordination skills. You know how to keep multiple priorities moving without losing sight of the details. • Strong judgment and the ability to anticipate needs, solve problems, and take initiative without waiting for every step to be mapped out. • Outstanding written and verbal communication skills, with the confidence to communicate professionally with people at all levels of an organization. • A high degree of discretion, professionalism and good judgment when handling confidential or sensitive information. • Strong Microsoft 365 skills; SharePoint experience is considered an asset. • Confidence using AI tools and a genuine curiosity about how emerging technology can make work smarter and more efficient. • The ability to take an idea, question or loosely defined project and figure out how to move it forward. • A flexible, resourceful mindset and comfort working in an environment where priorities can shift and no two days necessarily look the same. • A valid Class 5 driver's license.

🏖️ Benefits

• Comprehensive group benefits, including health and dental coverage • Employee & Family Assistance Program (EFAP) providing confidential support when you or your family need it • Paid vacation, sick and personal time because life happens outside of work • Annual wellness and clothing benefits to support your health and well-being • Generous veterinary care discounts across our clinics • A flexible, work-from-home environment with opportunities to connect in person with our Calgary-based support team • A role with genuine variety and impact in a growing, privately owned Canadian organization.