Proposal Coordinator, Technical Writer

🕒 June 28

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Onterris

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2012

💼 Consulting

🔬 Science

⚡ Energy

Consulting • Science • Energy

Onterris is a global environmental solutions company partnering with organizations to solve complex challenges at the intersection of environmental pressures, regulatory expectations and operational risk. The firm provides environmental consulting and technical services — including contaminated land remediation, permitting and compliance, emergency response, stack testing, leak detection, laboratory testing & analysis, water consulting/treatment and PFAS remediation — to asset- and resource-intensive sectors such as energy, infrastructure, manufacturing, mining and government. Onterris operates across the U. S. , Canada and Australia, reports ~3,500 employees, 100+ offices and serves thousands of clients, and positions itself as a systems-thinking, science-driven partner helping organizations translate environmental data into practical, regulatory-compliant solutions.

📋 Description

• Play a key role in developing, coordinating, and delivering high-quality proposals and technical documents in the environmental engineering industry • Lead the planning, development, and submission of high-quality proposals for environmental engineering projects, ensuring compliance with client and regulatory requirements • Analyze RFPs and solicitation documents to understand client needs, develop proposal outlines, and ensure all responses are compliant, concise, and strategically positioned to highlight differentiators • Collaborate with subject matter experts, project managers, and sales, to gather and integrate technical content and insights that shape compelling proposal narratives • Write, edit, and format both technical and non-technical sections—including project descriptions, methodologies, executive summaries, and personnel resumes—clearly articulating the organization’s value propositions and win themes • Manage proposal timelines, milestones, and deliverables, coordinating input from various stakeholders to ensure timely submission • Lead or support proposal kickoff meetings, content planning sessions, and review cycles to ensure proposals and strategically aligned and high quality • Ensure all proposal materials are persuasive, accurate, and tailored to maximize win potential, maintaining clarity, consistency, and alignment with RFP specifications • Develop and maintain a repository of standard responses, case studies, and project summaries to streamline future proposal development and support continuous improvement • Translate complex technical information into clear, persuasive, and client-focused content for both technical and non-technical audiences • Coordinate graphics, charts, and visual elements with designers and/or technical staff to enhance the clarity and impact of proposal content • Maintain records of proposals, outcomes, and feedback to inform future strategies and enhance proposal quality • Participate in post-submission debriefs and lessons learned sessions to continuously improve proposal processes and win strategies.

🎯 Requirements

• Bachelor’s degree in a Science or Engineering field, Communications, Technical Writing, English, or a related field considered an asset • 5-10+ years of experience in proposal coordination or technical writing, with a focus on bids in the environmental engineering field targeting energy, mining, or infrastructure sectors • Demonstrated experience responding to public sector procurements such as RFPs, RFQs, RFSQs, and Statements of Qualifications (SOQs) • Exceptional written and verbal communication skills, with the ability to translate complex technical concepts into clear and compelling narratives • Advanced proficiency in Microsoft Office Suite (Word, SharePoint, etc.); experience with proposal management and documentation tools (e.g., Adobe Acrobat, InDesign, Loopio) is an asset • Strong organizational skills and attention to detail • Ability to manage multiple projects and deadlines in a fast-paced environment • Collaborative approach and ability to work with cross-functional teams • Shipley, APMP, or other similar certifications/training are desired • Must be able to work full-time hours, with flexible scheduling options.

🏖️ Benefits

• Comprehensive compensation package • Benefits • RRSP matching • Vacation days • Sick days • Flexible work hours and schedules • Team-based work • Cross-training opportunities