Event Production Assistant

🕒 October 22

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Assist with end-to-end planning and execution of physical, virtual, and hybrid events • Maintain alignment with strategic goals, budgets, and deadlines • Coordinate communications with vendors, venues, and clients • Schedule calls, confirm logistics, and follow up on timelines and deliverables • Organize and update creative and production files, documentation, timelines, and run-of-show materials • Manage real-time updates for event deliverables • Support online event and meeting production • Prepare digital assets and organize participant materials • Troubleshoot basic technical issues • Handle inbox and calendar management, meeting scheduling, RSVP tracking, and internal task management • Source venues, vendor services, and event-related technology platforms • Compare pricing, quality, and availability to support final decision-making

🎯 Requirements

• Minimum 2.5–5 years working in event planning, production, or operations • Experience with hotel and conference events • Familiarity with the structure and pace of event timelines and deliverables • Strong organizational skills; able to juggle multiple projects, timelines, and stakeholders while maintaining attention to detail • Excellent written and verbal English communication • Proactive issue flagging and confidence managing client and vendor follow-ups • Comfortable using project management, event registration, scheduling, and virtual meeting software • Microsoft/Google Suite proficiency • Asana knowledge is a plus • Ability to work independently based on leadership direction or established SOPs • Ability to work remotely as a trusted team member and liaison • Ability to manage multiple projects in a fast-paced environment • Strong attention to timing and detail • Strong background in business

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities

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