Virtual Assistant – Non Voice

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November 13

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Outsourcey

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B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

📋 Description

• Provide comprehensive day-to-day support with scheduling, email management, client communications, and maintaining organized records for photography sessions, design projects, and sustainable living initiatives. • Research, recommend, and implement efficient systems and tools to streamline workflow, client onboarding, project management, file organization, and delivery processes across both creative and service-based operations. • Assist in creating brochures, flyers, and promotional content that align with each brand’s tone, helping showcase a cohesive, mindful aesthetic. • Apply a strong eye for design to support rebranding efforts, ensuring all materials, visuals, and client-facing documents are consistent, professional, and reflective of each business’s creative identity. • Conduct research on vendors, tools, and trends to provide recommendations that enhance business operations; assist with CRM management, expense tracking, and sales-related data entry in spreadsheets. • Contribute ideas, give feedback, and actively participate in content planning, brainstorming sessions, and process improvement discussions; offering recommendations to elevate branding, workflow, and client experience.

🎯 Requirements

• Minimum of 1 year of professional experience as a virtual assistant, admin assistant, or similar support role; industry experience in photography, creative arts, interior design, or sustainable living is highly preferred. • Extremely organized, thorough, and attentive to detail, with the ability to manage multiple projects and priorities while maintaining accuracy and follow-through. • Strong written and verbal communication skills with a polished, client-facing tone and a collaborative approach to teamwork. • A good eye for aesthetics and layout; proficiency with design tools or platforms (e.g., Canva, Adobe Express) is highly preferred, as well as comfort supporting rebranding and visual projects. • Proactive, resourceful, and able to work independently with minimal supervision, consistently anticipating needs before they arise. • Comfortable learning and implementing new systems or tools for scheduling, workflow management, file sharing, and client communication. • Experience using Notion and HoneyBook, as well as platforms such as WordPress, WooCommerce, Shopify, Etsy, and Google Workspace is preferred but not required.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.