Senior Executive Assistant – Early-Stage Tech

Job not on LinkedIn

November 5

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Catena

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HR Tech • Enterprise • Recruitment

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

2 - 10 employees

👥 HR Tech

🏢 Enterprise

🎯 Recruiter

📋 Description

• - Manage the founders’ day-to-day operations and priorities. • - Oversee calendars, meetings, and travel logistics for executives and key partners. • - Maintain operational infrastructure including CRMs, shared drives, and productivity tools. • - Serve as the main communication bridge between founders and teams or external stakeholders. • - Support hiring operations — posting jobs, screening candidates, and coordinating interviews. • - Maintain candidate pipelines and assist in onboarding new hires. • - Ensure documentation and HR processes are well-organized and easily accessible. • - Create and manage internal systems for task tracking, reporting, and documentation. • - Streamline workflows to optimize founder and team productivity. • - Handle ad-hoc strategic projects such as vendor coordination and event planning. • - Draft clear, professional correspondence and internal communications. • - Anticipate founder and team needs; preempt blockers to maintain momentum. • - Handle confidential information with discretion and professionalism.

🎯 Requirements

• - 2–3+ years of experience as an Executive Assistant, Chief of Staff, or Operations Specialist. • - Advanced English communication skills (written and spoken). • - Proficiency in Google Workspace, Slack, and Asana (or similar tools). • - Strong organizational, multitasking, and project management abilities. • - Proven ability to operate independently and adapt to fast-changing priorities. • - Excellent written communication — polished, professional, and concise. • - High level of discretion and judgment in handling confidential matters. • - Experience supporting founders or executives in early-stage startups. • - Exposure to CRM or financial administration tools. • - Familiarity with event coordination and vendor management. • - Experience handling executive communication and operational planning.

🏖️ Benefits

• - Competitive Salary: Based on experience and skills • - Remote Work: Fully remote—work from anywhere • - Growth Path: Opportunity to transition into a full-time Chief of Staff role • - Generous PTO: In accordance with company policy • - Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees • - Direct Mentorship: Guidance from international industry experts • - Learning & Development: Ongoing access to resources for professional growth • - Global Networking: Connect with professionals worldwide