Compliance Specialist

🕒 August 5

🇺🇸 United States – Remote

💵 $78.8k - $95.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🚔 Compliance

👻 Ghost score 35%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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QC Servion, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚖️ Legal

📣 Marketing

📦 Logistics

Legal • Marketing • Logistics

QC Servion is the centralized operations hub that provides wholesale management of HR, accounting, legal, contracts, marketing, administration, and safety services across the QC Ecosystem. It delivers recruitment and onboarding, employee development and benefits administration, marketing and communications support, workplace safety programs and compliance guidance, contract management, and accounting and financial reporting to allow affiliated companies to focus on growth and operational excellence. QC Servion supports efficient processes, regulatory compliance, and employee experience across a network of portfolio companies.

📋 Description

• Own the annual Human Resources compliance calendar and ensure recurring federal, state, and local requirements are completed on time • Prepare, coordinate, validate, and submit employment- and benefits-related regulatory reports, including EEO-1, California Pay Data Reporting, ACA, Form 5500, RxDC, VETS-4212, and state-required reporting • Partner with Payroll, Benefits, Finance, Legal, external vendors, and HR centers of excellence to collect and validate reporting information • Maintain regulatory filing documentation and audit readiness • Monitor federal, state, and local employment law changes and evaluate their impact on HR policies and practices • Support leave-law compliance monitoring and reporting • Draft, revise, maintain, and publish HR policies, handbook content, and state-specific addendums • Coordinate policy review cycles and maintain policy acknowledgments and communications • Research employment law questions and provide compliance guidance • Administer mandatory compliance training, track state-specific mandates, monitor completion, and maintain records • Conduct audits of HR records, policy acknowledgments, training records, I-9 documentation, personnel files, and employment records • Own I-9 compliance auditing and corrective-action guidance while supporting alignment of I-9 and E-Verify practices with federal requirements • Identify compliance gaps, recommend corrective actions, and support government audits and record reviews • Maintain records according to federal and state retention requirements • Develop compliance tracking tools, reports, dashboards, reference materials, job aids, and standard operating procedures • Identify process improvements through automation, technology, and AI-enabled solutions • Support special HR compliance initiatives and projects • Collaborate across HR, Payroll, Benefits, Finance, Legal, IT, and business leadership • Complete assigned tasks and deliverables on time and on budget

🎯 Requirements

• Bachelor's degree in human resources, business, legal studies, or related field OR a recognized HR certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP • Minimum of five years of progressively responsible Human Resources experience • Minimum of three years of experience supporting Human Resources compliance, employment law administration, regulatory reporting, or Human Resources operations in a multi-state environment • Strong knowledge of federal, state, and local employment laws, Human Resources compliance requirements, and regulatory reporting obligations • Strong knowledge of multi-state employment practices, handbook administration, and policy development • Experience preparing and coordinating employment-related regulatory reporting, including EEO-1, ACA, California Pay Data Reporting, Form 5500, RxDC, or similar programs • Experience monitoring legislative changes and implementing policy and operational updates • Experience researching employment laws, interpreting regulatory guidance, and applying compliance requirements • Experience drafting, revising, and maintaining Human Resources policies, handbook content, and state-specific policy addendums • Experience managing compliance calendars, regulatory deadlines, and recurring reporting requirements • Experience conducting compliance audits, identifying risks, and developing corrective action recommendations • Experience developing reports, compliance dashboards, and executive summaries • Ability to interpret complex regulations and communicate compliance requirements practically • Ability to exercise sound judgment with confidential and sensitive information • Knowledge of HR programs, employee lifecycle processes, benefits administration, payroll practices, and HR technology • Proficiency with Microsoft Office Suite, HRIS platforms, and reporting tools • Ability to leverage AI and emerging technologies • Ability to manage multiple priorities with exceptional attention to detail and accuracy • Ability to work independently and collaboratively • Ability to communicate effectively with employees, managers, executives, external vendors, and government agencies • Up to 10% business travel, potentially to any or all 50 U.S. states

🏖️ Benefits

• Choice of comprehensive medical plans, including two PPO-style plans and a HDHP with HSA option • Flexible spending accounts (FSA) • Dental and vision plans • Medical, dental, and vision benefits for spouse/domestic partner and dependent children up to age 26 • 401(k) with company match and self-directed brokerage account option • PTO, including additional paid time off during the last week of the year • Company-paid life insurance for employees and eligible dependents • Short- and long-term disability coverage • AD&D coverage • Professional development opportunities • Tuition reimbursement • Professional licensing assistance • Paid parental leave after one year of employment