Flight Administrator

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November 27

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SailGP

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Sports • Entertainment • B2C

SailGP is a global sailing competition that features high-speed catamarans racing on the world's most iconic waterways. It aims to promote the sport of sailing and foster innovation in maritime technology, engaging fans through exhilarating events and showcasing breathtaking athleticism and teamwork among the best sailors in the world.

201 - 500 employees

Founded 2018

⚽ Sports

👥 B2C

💰 Corporate Round on 2020-02

📋 Description

• Coordinate end-to-end flight requests with the flight supplier, ensuring policy compliance and event alignment. • Review and validate itineraries before ticket issuance, raising queries or discrepancies. • Maintain the flight services inbox and issue confirmed tickets to travellers. • Keep internal flight records up to date, accurate, and audit-ready. • Research and compare routing and carrier options for all upcoming events, considering cost, airport location, and operational timing. • Recommend optimal flight paths or booking strategies (e.g. group blocks, route selection). • Advise the Global Travel Lead on the most efficient and cost-effective approach to each event’s air travel. • Liaise with the flight supplier on a day-to-day basis, maintaining professional communication and escalating recurring issues. • Monitor delivery against agreed service levels (timeliness, pricing, accuracy). • Contribute data and commentary to supplier performance reviews. • Produce regular updates and reporting on flight volumes, booking timelines, average costs, emissions data, and route trends. • Identify missed savings or inefficiencies and support corrective action. • Assist with reconciliation checks in collaboration with Finance. • Coordinate with Travel Coordinators to confirm ground transfer needs based on flight schedules. • Group arrivals/departures logically to support efficient transfer planning. • Maintain alignment between air and ground logistics. • Maintain data accuracy across SailGP’s internal travel systems. • Support the development and evolution of workflows and tools. • Uphold high standards of accuracy, clarity, and confidentiality in all flight data handling.

🎯 Requirements

• Proven experience working in a coordination, logistics or flight booking role • Fares and Ticketing Knowledge • Strong organisational skills and attention to detail • Proactive communicator with the ability to manage multiple priorities calmly and professionally • Analytical mindset with interest in travel trends and cost analysis • Experience working with third-party suppliers and coordinating shared inboxes • Comfortable working with Excel or other tracking/reporting tools • Comfortable working in a high-volume, evolving business that is transitioning from start-up mode to more formalised processes and structures. • Experience or knowledge of Global Distribution Systems (GDS) such as Amadeus, Sabre or Galileo is desirable