Executive Assistant

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September 22

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ScaleJet | eCommerce HR agency

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HR Tech • eCommerce • B2B

ScaleJet is an eCommerce HR agency that specializes in recruiting top talent for online businesses. The company focuses on helping eCommerce organizations hire skilled professionals, ranging from junior positions to C-level executives, to fulfill their growth potential. By utilizing a deep understanding of the eCommerce landscape and employing a unique remote hiring approach, ScaleJet tailors its recruitment strategies to meet the specific needs and culture of each client. The company guarantees high-quality placements with a commitment to finding A-players that drive company success.

1 - 10 employees

👥 HR Tech

🛍️ eCommerce

🤝 B2B

📋 Description

• Anticipate CEO's needs; manage routine personal appointments, errands, and time-sensitive admin • Manage and prioritize CEO's emails and calendar; coordinate meetings and follow-ups; provide daily check-ins via Slack/WhatsApp • Book and manage travel, accommodations, itineraries; organize personal and business events; manage personal/family appointments and bills • Act as primary contact for administrative staff; coordinate team, monitor progress, and resolve minor issues; handle ad-hoc admin tasks • Support small business projects: organize materials, schedule meetings, manage timelines, conduct basic research and summaries • Maintain central log of company software/tools, manage user access and perform audits; implement password management and onboarding/offboarding checklists • Establish and enforce file naming conventions; organize shared drives; maintain company wiki/knowledge base; back up critical files • Track software licenses, renewal dates, user seats; review software usage to identify redundancies and notify teams of renewals

🎯 Requirements

• Proven experience as an Executive Assistant • Fluent English • Spoken Spanish would be an advantage • Proactive in anticipating the CEO's needs and resolving issues before they arise • Highly organized and detail-oriented • Ability to work independently with minimal oversight • Flexible hours • Reliable internet connection and ability to work remotely • Experience managing email, calendar, travel arrangements, and personal errands • Experience with communication tools (Slack, WhatsApp) • Familiarity with password managers (LastPass, 1Password, Bitwarden) and software/tools access management • Experience organizing files, shared drives, and company wikis/knowledge bases • Basic research skills and project assistance

🏖️ Benefits

• Flexible hours • Ability to work remotely