Purchasing and Order Processing Coordinator

🕒 6 days ago

🗽 New York – Remote

🗽 New York – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🛒 Procurement

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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The Hello Team

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2021

🏥 Healthcare

🛡️ Insurance

📦 Logistics

Healthcare • Insurance • Logistics

The Hello Team is a B2B provider of structured offshore hiring and managed workforce solutions. They recruit, hire, and operate dedicated nearshore and offshore teams across 30+ countries, offering remote staffing, BPO services, answering services, and call center build-outs with on-the-ground recruiting, U. S. -based operational oversight, training, and real-time workforce management. The company emphasizes accountability, performance monitoring, and cultural alignment for clients in healthcare, insurance, real estate, professional services and other sectors.

📋 Description

• Review approved quotations before processing orders • Prepare purchase orders and ensure they match approved quotations • Review vendor sales orders against quotations and purchase orders • Verify materials, dimensions, quantities, specifications, finishes, and pricing • Identify discrepancies and coordinate corrections with vendors • Follow up on order status, production progress, and delivery dates • Communicate delivery updates and delays to relevant teams • Maintain accurate purchasing records and report order changes or issues • Perform other duties related to the position as assigned

🎯 Requirements

• Proficient level of English, written and spoken • Experience in purchasing, order processing, or similar administrative support roles • Strong Microsoft Office skills, particularly Excel; proficiency in Word and Outlook • Familiarity with standard business tools, including email, spreadsheets, and document management • Basic construction knowledge, particularly doors and millwork, is a significant advantage • Strong attention to detail when reviewing measurements, quantities, and pricing • Ability to work accurately with measurements, including inches • Strong organizational, discrepancy-identification, and problem-solving skills • Ability to work independently with minimal supervision and multitask in fast-paced environments • Ability to quickly learn new systems, software, and workflows • Ability to work U.S. Eastern Standard Time (New York) business hours and adapt to business needs • Ability to undergo a background check • Reliable Windows 10+ computer, two monitors, high-speed internet, backup power source, and professional home workstation • Interest in long-term career opportunities

🏖️ Benefits

• 100% remote work • Full-time position with 40 hours weekly • Great work environment with potential for growth • Long-term opportunity • Professional home workstation • Reliable Windows 10+ computer, two monitors, and high-speed internet • Reliable backup power source (e.g., power bank, UPS, inverter, or generator) for uninterrupted work during outages