Manager, Executive Support – PPI Team

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Thousand Currents

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1999

🍽️ Food & Beverage

🏥 Healthcare

🤲 Charity

Food & Beverage • Healthcare • Charity

Thousand Currents is a registered 501(c)(3) charity that supports bold solutions for climate, food, and economic justice by moving resources to grassroots movements in the Global South. For nearly four decades, Thousand Currents has invested more than $31 million in over 1,000 grassroots and movement formations. The organization values collective power and change, developing long-term relationships with visionary grassroots movements led by women, youth, Black, Afro-descent, and Indigenous Peoples. Thousand Currents influences philanthropic giving towards climate justice, economic systems based on ecological regeneration, and food sovereignty, putting communities at the center of decision-making regarding food systems and policies.

📋 Description

• Provide high-level, proactive operational support for the Vice President of Philanthropic Partnerships & Influence • Facilitate relationship management and communications with external and internal stakeholders • Manage the VP’s calendar, scheduling requests, reminders, inbox triage, correspondence, and follow-up • Maintain Salesforce records across the VP’s portfolio • Prepare briefing documents and manage meeting logistics, decisions, and next steps • Support regular communications from the VP to the PPI team and full staff • Manage VP project engagement, tasks, timelines, coordination sessions, and weekly updates • Maintain document management systems and databases according to data retention conventions • Develop and manage contracts and payments for VP-managed consultants • Manage renewals of organizational memberships, publications, networks, and registrations • Manage sensitive matters with confidentiality and discretion • Identify opportunities to streamline workflows, administrative processes, and project management • Build conference and meeting calendars aligned with their purpose • Prepare conference and meeting intelligence packages with contact backgrounds, talking points, and context • Manage conference and travel logistics, including registration, accommodation, transport, and visa support • Submit and manage credit card expense reports and reimbursement requests • Track post-conference and meeting follow-through • Contribute to organizational collaboration, staff meetings, retreats, training, and organization-wide activities • Manage personal administration including receipts, reimbursements, scheduling, travel planning, filing HR paperwork, and related tasks • Model Thousand Currents’ values and contribute to a positive organizational culture

🎯 Requirements

• Deep alignment with Thousand Currents’ values and mission, including commitment to social and/or environmental justice and equity • Extensive experience in an executive support role, preferably supporting an executive with fundraising responsibilities • Ability to take initiative in a fast-paced environment and adapt to changing priorities • Ability to manage up and align priorities and expectations • Excellent organizational and time management skills; ability to meet deadlines • Occasional flexibility to respond to time-sensitive needs outside standard business hours • Strong communication and interpersonal skills with staff at all levels • Attention to detail and diligent follow-through on communication and action steps • Proficiency in Google Suite, Asana, and Slack • Salesforce proficiency is an asset • Residence timezone must allow at least 5 hours per day of overlap with GMT-5 • High learning orientation, sound judgment, attention to detail, and openness to feedback • Ability to thrive in a fast-paced, dynamic, remote, geographically dispersed work environment • Excellent internal communication and cross-team collaboration skills across time zones • Ability to travel domestically and internationally as needed • Valid passport and availability to travel by car and plane to national and international meetings • No visa sponsorship or relocation assistance provided

🏖️ Benefits

• Health, Dental, and Vision cost reimbursement or stipend for employee + dependents • Out of country medical travel insurance for employee • 10 paid annual holidays • Open paid time off policy allowing flexible time off with supervisor pre-approval • Up to 16 weeks of paid parental leave • Up to $1,000 stipend to set up work space • Up to $2,000 per fiscal year in wellness stipend • $1,500 per fiscal year for work from home expenses • Up to $2,000 per fiscal year for learning and professional development after successful completion of probation period • Retirement contribution paid monthly as a 4% salary boost • Possibility of sabbatical leave after seven years of employment • Remote work arrangement • Up to 10% travel • Reasonable accommodations in compliance with the Americans with Disabilities Act of 1990