OPS Travel Specialist

Job not on LinkedIn

🕒 September 16

🐊 Florida – Remote

🐊 Florida – Remote

💵 $40 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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USF Health

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1956

🏥 Healthcare

💼 Consulting

📚 Education

Healthcare • Consulting • Education

USF Health is the health-focused academic and clinical arm of the University of South Florida, delivering medical and health-professional education, patient care, and translational biomedical research. It supports community health programs, clinical services, and innovation that leads to patents and treatments, working to improve health outcomes across the Tampa Bay region and beyond.

📋 Description

• Coordinate travel planning and authorization activities for CyberHerd employees, students, guests, and other authorized travelers • Initiate and monitor travel requests and authorizations • Verify business purpose, funding information, required approvals, and supporting documentation • Communicate travel requirements and deadlines and follow up on incomplete or delayed requests • Coordinate airfare, lodging, ground transportation, and other approved travel arrangements • Assist travelers with reservations, itineraries, travel changes, cancellations, and related questions • Work with travelers, vendors, and University offices to resolve reservation, billing, and documentation issues • Collect and review receipts and supporting documentation • Prepare and process expense reports and reimbursements • Verify allowable expenses, funding information, and required approvals • Monitor pending expense reports, reimbursements, travel credits, refunds, and outstanding items • Research discrepancies and coordinate corrections • Maintain audit-ready travel files, traveler rosters, status trackers, and supporting records • Apply University travel rules, State of Florida requirements, funding-source restrictions, and sponsored-project requirements • Develop and maintain checklists, written procedures, and tracking tools • Provide administrative coordination and reporting support to CyberHerd leadership • Perform other travel-related fiscal and administrative duties as assigned

🎯 Requirements

• High school diploma or equivalent • Three years of work experience in positions with fiscal or administrative support duties • College or other relevant post-secondary coursework may substitute for the experience requirement on a year-for-year basis • Bachelor's degree in accounting, finance, business administration, public administration, hospitality, or a related field (preferred) • Experience in travel administration, fiscal support, or event logistics (preferred) • Experience processing travel requests, authorizations, reservations, expense reports, and reimbursements in a university, governmental, or similarly regulated environment (preferred) • Experience with Oracle, Archivum, FAST, Finance Mart 2.0, and Microsoft Excel (highly desired) • Knowledge of travel administration and fiscal controls • Ability to interpret and apply detailed policies and procedures • Intermediate proficiency with spreadsheet, word-processing, and shared-document applications • Ability to manage high-volume, time-sensitive travel transactions • Ability to maintain accurate and audit-ready records • Ability to protect confidential information • Signing a nondisclosure agreement • Successful completion of a Level 1 background check • May be required to obtain and maintain University roles or delegations needed to process travel authorizations, expense reports, reimbursements, and related fiscal transactions • Employment eligibility requirements in the U.S.

🏖️ Benefits

• Medical, dental, and life insurance plans • Retirement plan options • Employee and dependent tuition programs • Generous leave • Hundreds of employee perks and discounts