Executive VA – Business Operation Assistant

Job not on LinkedIn

🕒 August 6

🇨🇦 Canada – Remote

💵 ₱50k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Executive

👻 Ghost score 56%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Manage and improve business systems, technology platforms, and operational systems • Build and maintain landing pages, sales pages, workflows, and automations • Connect and manage integrations between business platforms • Troubleshoot technical issues and identify system improvements • Create and maintain Standard Operating Procedures and document operational workflows • Research and recommend productivity and efficiency tools • Research speaking engagements and partnership opportunities • Build and maintain the speaking CRM and opportunity pipeline • Conduct approved outreach using established templates • Track speaking inquiries, follow-ups, communications, and engagements • Assist in preparing speaking engagement materials • Coordinate onboarding for coaching clients • Manage scheduling and client communications • Support coaching program administration • Monitor client renewals and ongoing engagement • Maintain accurate client records in coaching platforms • Attend coaching sessions when operational support is required • Format and schedule approved email marketing campaigns • Upload and schedule approved social media content • Organize presentations, media files, marketing assets, and digital content libraries • Create simple short-form video clips from existing content • Manage calendars, appointments, and scheduling • Track priorities, deadlines, action items, and follow-ups • Prepare invoices and assist with basic business administration • Conduct travel research and booking arrangements • Organize files, documents, and digital resources • Provide general executive support to keep daily operations running smoothly • Improve business systems, streamline operations, enhance client experience, and reduce the business owner's administrative burden

🎯 Requirements

• Previous experience as an Executive Assistant, Operations Assistant, Business Support Virtual Assistant, or similar role • Exceptional written and spoken English communication skills • Strong organizational and time management abilities • Excellent problem-solving and critical thinking skills • High level of initiative and ability to work independently • Comfortable learning and navigating new software platforms • Ability to manage multiple projects and priorities simultaneously • Strong attention to detail and commitment to accuracy • Professional, reliable, and proactive approach to work • Google Workspace • Microsoft PowerPoint • Canva • Calendly • Zoom • GoHighLevel • Squarespace • Mailchimp • Stripe • CoachAccountable • CRM systems • Workflow automation platforms • Basic video editing using CapCut or similar • LinkedIn, Facebook, Instagram, and YouTube management • Nice-to-have: experience supporting a coach, consultant, speaker, or entrepreneur • Nice-to-have: experience building automations and operational workflows • Nice-to-have: familiarity with sales pipelines and CRM management • Nice-to-have: landing page or website editing experience • Nice-to-have: process documentation and SOP creation • Nice-to-have: basic graphic design or presentation formatting • Nice-to-have: project coordination experience • Interest in business operations, productivity, or personal development

🏖️ Benefits

• Remote work setup • Full-time employment (40 hours/week) • Long-term professional growth • Continuous learning opportunities • Expanding scope, autonomy, and impact as the business grows

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume