General Virtual Assistant – Operations, Bookkeeping, Events

Job not on LinkedIn

🔥 0 minutes ago

🇨🇦 Canada – Remote

💵 ₱40k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Manage day-to-day bookkeeping and accounting-related administrative tasks • Manage bills, invoices, receipts, and other financial documentation • Track cash flow and monitor money coming into and going out of the business • Upload, organize, and maintain financial receipts and records • Prepare monthly budgets for experiential leadership events • Process invoices and coordinate payments to vendors and stakeholders following events • Follow up on outstanding client invoices and assist with payment collection • Coordinate recurring administrative and logistical requirements for monthly off-site leadership events • Manage routine event preparation tasks and basic facility and on-site requirements, including venue preparation • Communicate with vendors, stakeholders, and other parties to ensure events run smoothly • Provide reliable day-to-day administrative support and monitor recurring tasks, deadlines, payments, and operational requirements • Keep business activities moving forward when the founder is unavailable, including during extended off-the-grid mountaineering expeditions • Identify outstanding items and follow up proactively • Maintain organized records, documentation, schedules, and operational information • Handle basic recurring marketing and administrative tasks • Support the company's day-to-day social media activities and maintain social media content and schedules • Provide general marketing support • Establish reliable systems for tracking outstanding tasks, invoices, payments, and event logistics • Ensure business continuity and become a trusted operational resource

🎯 Requirements

• Previous experience in administrative, operations, bookkeeping, or executive support roles • Strong organizational skills and excellent attention to detail • Comfortable handling financial records, invoices, receipts, and routine bookkeeping tasks • Able to manage recurring responsibilities and deadlines independently • Strong written and verbal English communication skills • Comfortable coordinating with vendors, clients, stakeholders, and service providers • Highly dependable and capable of working with limited supervision • Strong follow-through and willingness to proactively chase outstanding tasks • Able to manage multiple areas of responsibility without losing track of details • Comfortable taking ownership of routine business operations • Experience with accounting or bookkeeping software • Experience with invoicing and accounts receivable/payable processes • Proficiency with spreadsheets and financial tracking • Familiarity with cloud-based business tools and document management • Experience managing social media platforms and basic marketing tools is an advantage • Previous experience supporting a founder, entrepreneur, or small business owner is nice-to-have • Experience coordinating events, retreats, workshops, or off-site programs is nice-to-have • Experience working with leadership development, coaching, consulting, or experiential learning businesses is nice-to-have • Experience managing vendor relationships and event-related logistics is nice-to-have • Experience supporting social media or basic digital marketing activities is nice-to-have • Previous experience in a role requiring a high degree of independence and ownership is nice-to-have • Highly dependable, proactive, organized, detail-oriented, resourceful, accountable, consistent, and comfortable working independently