Equipment Coordinator

🕒 September 22

🏄 California – Remote

🏄 California – Remote

💵 $140k - $190k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VEC

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2010

🏗️ Construction

💼 Consulting

🤝 B2B

Construction • Consulting • B2B

VEC is a BIM and VDC construction technology consultancy that integrates Building Information Modeling (BIM), Virtual Design and Construction (VDC), and digital delivery workflows to improve project efficiency, prefabrication, coordination, and onsite quality control. VEC partners with general contractors, self-performing trade contractors, designers, and owners across the United States to deliver electrical, mechanical and plumbing, civil underground, and concrete BIM services, VDC coordination and management, and onsite QA/QC. The company reports 15+ years of experience, 350+ employees in six offices, roughly 250 BIM/virtual construction experts, and 600+ projects delivered nationwide.

📋 Description

• Create, own, and maintain the master OFE log as the single source of truth for end-to-end equipment tracking. • Enforce model metadata compliance against the Asset Information Requirements (AIR) schema using automated validation tools. • Maintain the Common Data Environment (CDE) for the OFE register and supporting documentation. • Define responsibility for furnishing, purchasing, delivering, installing, connecting, testing, commissioning, warranting, and accepting each OFE item. • Identify and resolve scope gaps through a RASCI matrix. • Collect and track vendor cut sheets, installation manuals, utility and clearance requirements, structural support needs, data/IT needs, and maintenance access requirements. • Coordinate OFE requirements across architectural, structural, MEP, low-voltage, BIM/VDC, and field teams. • Monitor equipment selections, purchase orders, lead times, submittals, fabrication, shipping, delivery, storage, and installation windows. • Escalate late decisions, missing vendor information, changed equipment requirements, delivery conflicts, and schedule impacts. • Use Synchro and Navisworks for visual planning, 4D sequencing, and model review. • Track delivery confirmation, installation verification, commissioning, warranties, O&M manuals, serial numbers, asset tags, and final acceptance. • Validate asset metadata before operational sign-off and handoff to the owner. • Deliver asset data and closeout documentation and support digital handoff. • Coordinate with owners, procurement, equipment vendors, design teams, BIM/VDC, GC and field teams, trade contractors, commissioning, and facilities teams.

🎯 Requirements

• 5 to 7 years of direct experience in equipment procurement, project management, owner's representation, procurement coordination, mission-critical equipment planning, or a related field. • Strong understanding of construction sequencing, design coordination, submittals, RFIs, procurement, logistics, and closeout. • Familiarity with MEP, structural, low-voltage, and architectural coordination issues related to equipment installation. • Ability to build and manage equipment logs, and to read and interpret drawings, specifications, equipment cut sheets, installation manuals, and coordination documents. • Experience working across owner, vendor, design, GC, trade, commissioning, and operations stakeholders on a live project. • Working knowledge of construction documents, submittals, and equipment coordination workflows. • Ability to maintain structured data at scale, including equipment registers, metadata, and asset records. • Understanding of construction schedules and the ability to read installation windows and critical-path impacts. • Working proficiency across Procore, Autodesk Construction Cloud, Bluebeam, Smartsheet, Excel, and 4D review tools such as Synchro or Navisworks. • Preferred: Direct OFE, OFCI, or FF&E coordination experience for data center owners. • Preferred: Experience on hyperscale or multi-building campus programs. • Preferred: Familiarity with Asset Information Requirements (AIR) schemas and digital handover to facilities and operations teams. • Preferred: Owner's representative or owner-side project experience. • Strong written communication, particularly in tracking decisions and confirming commitments in writing. • Comfortable asking technical questions of vendors, designers, and trades until the answer is clear. • Organized and persistent on follow-through across many parties and long lead times.