Executive Assistant

🕒 August 27

🇺🇸 United States – Remote

💵 $9.6k - $14.4k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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WeAssist.io

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

☁️ SaaS

B2B • Productivity • SaaS

WeAssist. io is a company that provides businesses with the opportunity to outsource a variety of tasks to skilled virtual assistants, allowing companies to focus on high-value activities. They specialize in enhancing business productivity by offering services like lead generation on various platforms, inbox and calendar management, expense and invoice handling, social media strategy, research, data entry, and more. WeAssist. io aims to help entrepreneurs and businesses "buy back" their time and increase operational efficiency by taking low-value tasks off their hands.

📋 Description

• Monitor the billing platform for memberships nearing renewal using a six-week look-ahead • Contact renewing members 4–6 weeks before renewal and schedule annual strategy sessions • Ensure members complete strategy preparation forms and send reminders • Coordinate invitations, scheduling links, and reminders for weekly mini mastermind sessions • Manage logistics for weekly in-person training sessions, up to five per week with 10–40 attendees each • Handle calendar logistics for weekly community lunches • Send invites and reminders for recurring in-person events • Track attendance and follow up with members who miss sessions • Convert voice notes and text photos from the founder into organized action-item logs • Coordinate and deliver requested resources to members • Manage routine questions as the first line of defense and maintain FAQ and link repositories • Escalate complex matters to the founder • Organize the founder’s inbox and flag priority items • Help manage personal text messages and transition client texts into the CRM • Conduct 1–2 hours of outbound member check-in calls daily • Record member feedback in the CRM • Help design and test outreach sequences and workflows • Clean up and segment approximately 1,000 CRM leads and organize tags • Manage community segments, notifications, and invitations • Support weekly client onboarding and maintain the community directory • Audit and maintain the SOP library and write new SOPs • Coordinate travel logistics across active regional markets • Coordinate and book venues for occasional networking events

🎯 Requirements

• Experience Supporting C-Level Executives • Comfortable managing the workload of a busy, fast-moving founder/CEO • Fast thinking and rapid learning • Confident phone and communication skills • Comfortable leading structured and unstructured daily check-in calls with business owners • Exceptional attention to detail • Proactive and clarifying communication; asks questions rather than guessing • Proven experience managing executive calendars, sorting busy inboxes, and tracking tasks • CRM experience; GoHighLevel is a plus but not required • Background in coaching, consulting, or membership communities is a plus • Experience with trades or home-service business owners is a plus • Business casual attire when in meetings • Professional setup, clean background, good camera, good microphone, and strong Wi-Fi • Proficiency with Microsoft Office • Experience with Google Workspace • Experience with Dropbox and Smart Sheet • Kajabi experience is a nice-to-have

🏖️ Benefits

• 13th Month Bonus • Permanent work-from-home / remote set-up • Health insurance • Dental insurance • Mental health insurance • Great starting salary • Growth opportunity • Performance-based raises • Prizes and bonuses • Freedom to work from anywhere • Personal development journey • Mentorship or leadership opportunities • High-trust environment • Direct access to leadership • Opportunity to build and own systems • Fun, laid-back work environment