Executive Assistant - Paralegal Experience

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July 5

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Wing Assistant

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B2B • SaaS • Productivity

Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

501 - 1000 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

💰 $2.1M Seed Round on 2022-03

📋 Description

• Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails. • Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully! • Executive Assistant (Remote) • Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. • And we’re looking for an Executive Assistant with Paralegal or Law Firm Experience to start immediately! • Duties and Responsibilities include but are not limited to: • Legal & Administrative Support: • Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos. • Store, manage, and maintain legal files and confidential case documents. • Coordinate with legal counsel or firm staff on case progress and requirements. • Executive-Level Assistance: • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones. • Monitor internal projects, conduct team communications, and organize company or case data. • Handle sensitive and confidential information with discretion. • Client & Case Coordination: • Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages. • Conduct client communication via phone and email for scheduling, updates, and general inquiries. • Assist in tracking case deadlines, hearing schedules, and deliverables. • Financial & Reporting Tasks: • Create and send client invoices, track payments, and record expenses. • Assist in preparing payroll and tracking billable hours. • Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations. • Travel & Logistics: • Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel. • Ensure all bookings align with client preferences and schedules. • CRM & Systems Management: • Update and maintain data in CRMs and case or project management platforms. • Support marketing and business development campaigns by organizing and inputting lead/client data. • Content & Communication Management: • Upload documents or media to online platforms, maintain profiles, and manage online reputation. • Create presentations and summarize documents for executive briefings. • Ad Hoc Tasks: • Handle a variety of admin, operational, or legal-related support tasks as needed. • Technical Requirements: • USB Headset with Noise Cancellation feature • Working Webcam • Computer with at least 1.8 GHz processor and at least 4GB RAM • Main Internet Service Speed: at least 25 Mbps cable connection • Backup Internet Service Speed: at least 10 Mbps

🎯 Requirements

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives • Background or experience working in a law firm or handling paralegal duties is highly preferred • Bachelor’s degree or certificate in paralegal studies, business admin, or any related course (required) • Excellent English communication skills, both written and verbal (at least B2 level) • Strong phone, email, and instant messaging communication skills • Outstanding organizational and time management skills • Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems • Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive) • Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus • Proactive, detail-oriented, and comfortable working independently • Willing to work on a graveyard shift aligned with U.S. business hours

🏖️ Benefits

• Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay