Executive Assistant

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November 5

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Wingman Group

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B2B • Recruitment • Real Estate

Wingman Group is an Australia & New Zealand offshore staffing and operational support provider that connects degree-qualified remote professionals (primarily in the Philippines) with businesses to handle administrative, compliance, back-office, marketing, data, and cybersecurity functions. They specialize in embedding remote teams into real estate, mortgage broking, financial services, buyers agency, and property management operations to help firms scale, improve efficiency, and reclaim time. Wingman also offers process design, recruitment, training, onboarding, and ongoing account management to ensure secure, high-performing offshore support.

51 - 200 employees

Founded 2020

🤝 B2B

🎯 Recruiter

🏠 Real Estate

📋 Description

• Organize and maintain the client’s calendar, ensuring proper time management. • Schedule meetings, training sessions, and events with internal and external stakeholders. • Manage calendar invites, including sending, rescheduling, and following up via Google Calendar or Microsoft Teams. • Draft and respond to emails behalf, ensuring clear and professional communication. • Coordinate and manage correspondence with team members, new hires, and other stakeholders. • Prepare and revise important onboarding documents, including First Week Planners, Training Calendars, and Welcome Guides. • Handle confidential and sensitive files, such as bonus spreadsheets and team member records. • Assist with virtual onboarding processes for new hires, ensuring a smooth integration. • Monitor and manage updates to tasks and workflows.

🎯 Requirements

• Proficient in Gmail, Microsoft Teams, and Zoom for effective communication. • Skilled in Google Calendar, Microsoft Outlook, and task management tools such as Trello or Asana (if applicable). • Proficient in Microsoft Word, Excel, and PowerPoint. • Experienced in using PDF tools (e.g., Adobe Acrobat or equivalent) for document editing and sharing. • Familiar with Employment Hero Payroll and JotForm for HR processes. • Experience using internal company platforms for task tracking and record keeping. • Proficient in Google Drive or other shared drive platforms. • Familiarity with Canva for creating visually appealing presentations (if needed).

🏖️ Benefits

• Discretionary bonus - not a 13th month pay. • Referral Bonus - 70 AUD per successful hire (1st month with the client) • Dedicated support person (CSM) • Fun culture • Support from HR, Tax, and other specialties • 10 Paid Annual Leaves; 9 Paid Australian Holidays (ONLY regular employees); 1 Birthday Leave • Company Outing (For tenured employees; 6 months) • Paid Training • 100% Work-From-Home