Executive Assistant, Sales Experience

Job not on LinkedIn

November 4

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Optimal

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B2B • Healthcare • Media

Optimal is your mission critical digital marketing partner. Our proprietary data, groundbreaking technology, and innovative performance marketing solutions deliver winning results for brands, campaigns, and causes. We provide comprehensive digital media solutions designed to capture attention, drive action, optimize campaigns, and boost ROI across various digital channels. With expertise in healthcare, consumer marketing, and political campaigns, Optimal effectively leverages audience data and analytics to meet the specific needs of diverse industries, ensuring measurable results with a focus on performance and purpose.

201 - 500 employees

🤝 B2B

📱 Media

📋 Description

• Manage daily priorities, coordinating communications, and ensuring sales initiatives run smoothly. • Balance classic EA responsibilities with sales-related support, helping the CEO stay focused on high-level business growth. • Schedule, update, and prioritize meetings, appointments, and events. • Prepare and submit expense reports; monitor reimbursements and company policy adherence. • Screen, prioritize, and respond to emails and other communications on behalf of the CEO. • Prepare agendas, talking points, and briefing documents for internal and external meetings. • Act as the primary point of contact between the CEO and internal/external stakeholders. • Track key projects and initiatives, provide updates, and ensure deadlines are met. • Conduct research and compile data to support strategic decisions. • Maintain strict confidentiality of all sensitive company information and decisions. • Communicate on behalf of the CEO with any members of the team. • Coordinate with partners, clients, vendors, and other external parties. • Identify, research, and qualify potential leads through online platforms, networking, and referrals. • Initiate outreach to potential clients via calls, emails, and social channels to create business opportunities. • Assist in managing client relationships, scheduling follow-up calls, and maintaining rapport with key contacts. • Prepare proposals, contracts, and sales decks; ensure timely delivery of materials to prospects and clients. • Maintain and update the CRM with lead and client information; track progress of deals. • Join client calls or meetings with the CEO, take detailed notes, and follow up on action items. • Monitor industry trends, competitor activities, and potential partnership opportunities to inform sales strategy.

🎯 Requirements

• Experience in real estate or property management cold calling (not required but a plus) • Proven sales experience, ideally in a client-facing role, with at least 2-3 years of relevant experience. • Excellent written and verbal communication • Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

🏖️ Benefits

• 6 Paid Holidays (Based on Filipino Holidays) • HMO on the 6th month • 5 Paid Days Off (Approved same day or next day by HR)