Executive Assistant – CEO

October 20

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The WFS Group

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B2B • Enterprise • Recruitment

The WFS Group is a company specializing in the recruitment, training, and management of sales teams on a performance-only basis. They focus on enabling businesses to concentrate on their core functions while they handle the sales aspect, driving revenue and promoting aggressive growth with enterprise-level sales operations that require no overhead. Clients only pay for results, making their services cost-effective and performance-driven.

2 - 10 employees

🤝 B2B

🏢 Enterprise

🎯 Recruiter

📋 Description

• Manage all CEO communication channels (email, Slack, phone) with speed, discretion, and precision • Filter, categorize, and clean inboxes for clarity and action • Manage, update, and coordinate the CEO’s calendar — meetings, invites, reminders • Serve as gatekeeper and prioritization filter for incoming requests • Coordinate follow-ups, thank-you messages, and client touchpoints • Track and organize communication across multiple stakeholders using the Partnership 101 matrix • Maintain conversation trackers and ensure all follow-ups happen on schedule • Create and maintain weekly, monthly, and quarterly reports (performance, initiatives, KPIs) • Take meeting notes, summarize deliverables, and manage action item follow-up • Manage files, documents, and data in GDrive and GSheets • Maintain SOPs and help improve workflows for efficiency • Support bookkeeping tasks — expense consolidation, receipts, and reports • Manage outreach projects (e.g., podcasts, partnerships, speaking opportunities) • Coordinate travel - booking flights, hotels, and itineraries • Manage personal errands (online purchases, gifts, reservations, etc.) • Update and post on personal social media accounts when needed

🎯 Requirements

• Thrive in fast-paced, high-performance environments where priorities change quickly • Love building order out of chaos and creating clean, repeatable systems • Treat communication like a sport — fast, accurate, and always on point • Are obsessed with organization and follow-through • Have experience managing inboxes, calendars, and task systems for executives • Know how to protect your leader’s time like it’s gold (because it is 💎) • Are tech-savvy and fluent in GSuite and modern productivity tools • Can think ahead — not just react — and anticipate needs before they’re spoken • Are comfortable managing both business and personal tasks with discretion and professionalism • See yourself as a strategic partner, not a note-taker.