Virtual Assistant – Executive Support

🔥 0 minutes ago

🌐 Canada, United States – Remote

🇨🇦 Canada – Remote 🇺🇸 United States – Remote

💵 $500 - $3.5k / year

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Zirtual

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2011

💼 Consulting

📦 Logistics

✈️ Travel

💰 $650k Debt Financing on 2015-07

Consulting • Logistics • Travel

Zirtual is a company providing US-based virtual assistant and outsourcing solutions, including virtual assistants, virtual paralegals, and outbound calling agents. They offer fully managed solutions to help businesses improve efficiency without the hassle of recruiting and retention. Zirtual focuses on high-quality, tech-savvy professionals who transform clients' workdays by turning time-consuming tasks into manageable workloads, allowing clients to focus on core activities. Their offerings are flexible, with subscription-based models and no long-term commitments, making it easy for businesses to scale up or down as needed. Zirtual ensures quick response times and expert support, providing valuable assistance to streamline operations for a variety of business needs.

📋 Description

• Serve as the primary point of contact for assigned clients • Manage and coordinate complex calendars and appointments • Schedule meetings, calls, and events across multiple time zones • Anticipate and proactively resolve scheduling conflicts • Monitor and manage inboxes, including drafting and responding to emails • Prioritize communications and ensure timely follow-up • Liaise between clients and internal or external contacts • Prepare documents, presentations, and reports • Handle data entry, file organization, and record maintenance • Assist with project coordination and task tracking • Research and book flights, hotels, transportation, and other travel arrangements • Create detailed itineraries and manage travel changes • Coordinate virtual and in-person meetings or events • Support day-to-day business operations • Conduct research and compile information as needed • Identify opportunities to improve processes and efficiency • Send weekly usage reports • Respond to communications within a two-hour window • Maintain detailed client profiles • Follow Zirtual’s best practices for success • Work independently with support from an Account Supervisor

🎯 Requirements

• Strong organizational and time management skills • Excellent written and verbal communication • High attention to detail and accuracy • Ability to manage multiple clients and deadlines • Proactive, resourceful, and solution-oriented mindset • Ability to work independently in a remote environment • Associate’s or Bachelor’s degree in Business Administration or related field, or equivalent experience • 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role • Experience supporting multiple clients or executives preferred • Typing speed of at least 50 WPM with accuracy • Experience with Google Workspace and/or Microsoft Office • Experience with calendar management tools such as Google Calendar and Outlook • Experience with project management and CRM tools such as Asana, Trello, ClickUp, Zoho, or Salesforce • Experience with communication tools such as Slack, Zoom, and Teams • Reliable high-speed internet, computer, and phone • Ability to maintain confidentiality and professionalism • Availability during business hours in PST or EST, Monday–Friday, unless otherwise agreed in writing with each client • Must reside in the United States or Canada • Bilingual English/French and/or Spanish preferred • Experience supporting executives, entrepreneurs, or small business owners preferred

🏖️ Benefits

• Remote work arrangement • Independent contractor opportunity • Flexible client availability during agreed business hours; around-the-clock availability not expected • Work with support from an Account Supervisor, including client relationship assistance, plan adjustments, quality feedback, and ongoing guidance • Zirtual does not provide equipment