AI-Enabled Executive & Operations Assistant

Job not on LinkedIn

🕒 5 days ago

🌐 Philippines, United States – Remote

🇵🇭 Philippines – Remote 🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🤖 Artificial Intelligence

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Booth & Partners

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2013

💼 Consulting

👥 HR Tech

🎯 Recruiter

Consulting • HR Tech • Recruitment

Booth & Partners is a company that specializes in providing managed solutions and talent solutions to help businesses scale efficiently. They focus on building high-performing remote teams, particularly from the Philippines and Colombia, while handling recruitment, HR, and payroll needs for their clients. Additionally, Booth & Partners offers flexible workspace solutions, including private offices and co-working spaces, aimed at enhancing productivity and collaboration in a supportive environment.

📋 Description

• Monitor active coaching engagements, track session usage and renewals, manage deliverables on Monday.com boards, and draft client follow-ups • Research, build, and optimize AI workflows using primarily Claude and Gemini for document generation, transcript analysis, and workflow automation • Prepare coaching document suites, including progress trackers, nomination templates, and interview questions • Assemble client-facing kickoff packages, including lightweight HTML mockups • Oversee complex multi-party schedules • Manage Calendly configurations across team members and external coaches • Administer user access, permissions, and settings across Google Workspace, Microsoft Teams, Zoom, Google Meet, and LinkedIn accounts • Maintain firm formatting standards across client-facing materials • Keep file architecture clean across Monday.com, Google Drive, and SharePoint • Provide agile support for day-to-day executive requests and reprioritize tasks as operational needs evolve

🎯 Requirements

• Proven track record in an executive assistant, operations coordinator, or administrative support role • Ideally supporting multiple team members simultaneously • Comfortable using or eager to learn AI tools, including Claude and Gemini for Workspace • Experience with Monday.com, Calendly, Google Drive, Microsoft SharePoint/Teams, and Zoom, or demonstrated ability to quickly master new software • Exceptional written communication skills • Sharp attention to detail • Sound discretion when handling client and stakeholder communications • Proactive, self-directed working style • Ability to run concurrent work-streams with minimal supervision • Prior background in executive coaching, professional services, or leadership development preferred • Hands-on experience building or customizing AI-driven workflows, templates, or document automation pipelines preferred

🏖️ Benefits

• Remote work • Opportunity for the role to expand into higher-level, strategic support • Exposure to generative AI tools and continuous process improvement