Operations Assistant – Financial Crime Consultancy

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Capitex

WebsiteLinkedInAll Job Openings

11 - 50 employees

💸 Finance

📋 Compliance

🎯 Recruiter

Finance • Compliance • Recruitment

Capitex is a specialist provider of anti-financial crime staffing and solutions. The company offers both interim and permanent staffing solutions, deploying tactical teams for financial crime compliance resources. With a proven track record in areas such as KYC, AML, fraud, and transaction monitoring, Capitex operates a flexible and scalable resource model to support time-critical projects. Led by Founder and Group CEO Tyler Sullivan, Capitex ensures a reliable and cost-efficient solution for clients through its experienced team. Based in London and Dubai, the company provides a full turn-key solution including outsourcing processes like staff deployment, training, and logistical support.

📋 Description

• Chase contractors and client managers for weekly and monthly timesheets across three regions • Collate approved timesheets and check them against contract terms • Flag discrepancies, missing approvals and anything that looks wrong • Prepare summary schedules for review and sign-off • Collect onboarding documents from new contractors and follow up on outstanding items • Carry out identity and right-to-work checks against a defined checklist • Request and chase references, recording responses accurately • Maintain complete, audit-ready compliance files for every contractor • Keep contractor, client and placement records accurate and up to date • Maintain the SharePoint and Teams file structure • Prepare invoice data for review and issue approved invoices • Liaise with Employer of Record providers on routine onboarding and document requests • Track contract end dates, document expiries and payment deadlines • Raise problems early • Report directly to the CEO and work alongside two client-facing consultants

🎯 Requirements

• One to three years in an administrative, bookkeeping, payroll or back-office support role • Genuine attention to detail • Clear, professional written English • Comfortable following up repeatedly and politely • Solid Excel skills and confidence with software and online systems • Organised and self-directed • Discreet handling confidential candidate, client and financial information • Based in South Africa and able to work UK business hours • Reliable fibre internet with mobile data backup • Backup power via inverter, UPS or solar sufficient to work through an outage • Quiet, private workspace • Helpful but not required: exposure to recruitment, staffing, payroll or professional services • Helpful but not required: background in compliance, banking, financial services or vetting • Helpful but not required: Microsoft 365, SharePoint or Teams experience • Helpful but not required: experience working with clients or colleagues in another country

🏖️ Benefits

• Real ownership from month one, not a queue of someone else's tasks • A direct line to the CEO — no layers, no politics, decisions made the same day • Fully remote • Exposure to financial crime compliance, a growing and well-paid specialism • Genuine room to grow as we expand across the UK, UAE and US