Senior Associate – Executive Assistance

🔥 1 hour ago

🇱🇰 Sri Lanka – Remote

⏰ Full Time

🟠 Senior

👔 Executive

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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EY

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1989

🏥 Healthcare

⚖️ Legal

📣 Marketing

Healthcare • Legal • Marketing

EY is a global professional services firm, widely recognized for providing audit, tax, consulting, and advisory services. It focuses on helping its clients solve complex problems and transform their businesses using data and technology. EY is committed to building a better working world by enhancing trust in financial markets and economies globally. Its services include corporate finance advisory, transaction strategy, technology consulting, and more, catering to sectors such as health, energy, finance, government, and more. EY also emphasizes sustainability and innovation in its solutions.

📋 Description

• Oversee and manage Executive Assistant support services for allocated senior executives from a GDS location • Lead a team of Executive Assistants in a remote team environment • Deliver diary, travel, event and meeting, expense, client relationship, email, CRM data, timesheet and general administrative support • Manage internal and external appointments, meetings, events, videoconferences, facilities, equipment, catering and agendas • Manage executive travel bookings, approvals, passports, visas, costs and itineraries according to EY policy • Screen, action, alert, file and delete email correspondence as directed • Coordinate client visits, events, mailing lists and marketing data • Support CRM pipeline management, opportunity administration, reporting, and contact and activity administration • Collate and process reimbursable expenses and reconcile expenses • Collate and enter weekly timesheet information • Record meeting minutes and actions, maintain project information, record learning/CPE hours, support EY tools, capture and administer business information, transcribe recorded meetings, and perform ad-hoc service line tasks • Work with the onshore GDS Liaison Coordinator to ensure EA team members are appropriately skilled and meet executive expectations • Work in time zones suitable for client support and step in as required to ensure effective service delivery

🎯 Requirements

• Bachelor’s degree or masters • Good command over English (written & spoken) is mandatory • 4 to 8 years of work experience, of which at least 3 years in a supervisory role (ideally) • At least a year of experience working in a team environment handling virtual secretarial services (preferred) • Open to work in shifts • Strong multi-tasking, prioritization, organizational and time management skills • Problem-solving ability • Strong network coordination skills • Comfortable using IT database systems • Excellent written and oral communication skills • Ability to work virtually and independently • Demonstrated ability in project planning & management • Ability to work diplomatically with clients • Ability to work outside normal hours when required • Proficiency in MS Office (Word, Excel & PowerPoint) • Fair knowledge of MS Outlook and Lync • Ability to interact with senior management

🏖️ Benefits

• Continuous learning and development opportunities • Tools and flexibility to make a meaningful impact • Insights, coaching and confidence through transformative leadership • Diverse and inclusive culture • Collaboration with global EY teams on exciting projects • Career opportunities spanning multiple business disciplines