Hireframe
51 - 200 employees
🎯 Recruiter
🤝 B2B
👥 HR Tech
Recruitment • B2B • HR Tech
Hireframe is a staffing company that specializes in providing nearshore and offshore talent to fill mission-critical roles for businesses. They offer on-demand recruitment services, focusing on roles such as Accounting & Finance, Operations & Customer Service, HR & Recruitment, Information Technology, and Sales & Marketing. Hireframe aims to save businesses time and money by staffing remote positions with skilled professionals from locations like Mexico and the Philippines. They offer a flexible recruitment model on a pay-per-hire basis and provide full-time dedicated team members as a service. Business leaders utilize Hireframe as a strategic partner in talent acquisition to meet growth targets and operational efficiency.
Event Specialist
Job not on LinkedIn
🕒 April 29
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Hireframe
51 - 200 employees
🎯 Recruiter
🤝 B2B
👥 HR Tech
Recruitment • B2B • HR Tech
Hireframe is a staffing company that specializes in providing nearshore and offshore talent to fill mission-critical roles for businesses. They offer on-demand recruitment services, focusing on roles such as Accounting & Finance, Operations & Customer Service, HR & Recruitment, Information Technology, and Sales & Marketing. Hireframe aims to save businesses time and money by staffing remote positions with skilled professionals from locations like Mexico and the Philippines. They offer a flexible recruitment model on a pay-per-hire basis and provide full-time dedicated team members as a service. Business leaders utilize Hireframe as a strategic partner in talent acquisition to meet growth targets and operational efficiency.
📋 Description
• You'll work directly with the Director to keep a complex, multi-event season running on time and on budget. • Own day-to-day maintenance of the season event budget — record actuals, track variances, and flag when something is trending off-plan across any of the 6 events • Manage vendor onboarding and payment processing in Ramp, including setting up new vendors, submitting payments for approval, and ensuring invoices are coded correctly • Monitor staged vendor payment schedules (deposits, milestone triggers, final payments) and proactively alert the team when action is needed • Actively surface emerging risks — budget overages, vendor delays, missing deliverables, or timeline slippage — before they escalate • Serve as a clear, reliable communication hub between the team and external vendors: coordinate timelines, follow up on deliverables, and hold vendors accountable without requiring the Director to step in on every thread • Prepare concise budget summaries and status updates for leadership, translating complex budget data into clear, actionable snapshots • Maintain visibility on all open items across the season so the team always has a current picture of where each event stands • Triage the task queue in Asana — identify what's urgent, what's blocked, and what needs escalation • Build and maintain event timelines, pre-production checklists, and run-of-show documents • Track vendor contracts and ensure payment and deliverable milestones are met on schedule • Support ad hoc operational needs as the season progresses
🎯 Requirements
• 3–5 years in a production coordinator, production finance, or event operations role — ideally in entertainment, live events, sports, or agency production • Strong command of complex spreadsheets (Google Sheets) — you can navigate a multi-sheet event budget model, not just enter data into one • Experience managing vendor payments and onboarding, including working in AP or expense management tools • Sharp written English — vendor communications, internal Slack, and leadership summaries all need to be clear and professional • Proactive communicator — you flag problems before they become fires, and you follow up without being asked • Able to work core PST working hours or start a few hours before to align with EST • **Nice to have** • Experience with Ramp, Asana, or similar expense management and project management tools • Background in multi-currency budgeting or international event production • Live event or sports production experience
🏖️ Benefits
• Permanent remote work flexibility • Paid Time Off • Health Maintenance Organization (HMO) coverage • Annual performance bonuses • Dedicated coaches offer an extra channel of support and skill-building • Opportunities for professional growth
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