EA/Personal Assistant – Director

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 $1.5k - $2k / month

⏳ Contract/Temporary

🔴 Lead

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Provide day-to-day administrative and personal assistance to the Director across multiple businesses • Manage and organise emails and ensure important enquiries and actions are followed up promptly • Maintain organised files and documentation across Google Drive, Google Sheets, and PDF records • Assist with general administrative tasks and ad hoc projects • Oversee publishing operations, including Xero reconciliation, invoicing, contact management, payment processing via Stripe and Xero, and team communications through email and WhatsApp • Administer Airbnb and travel business social media content, advertising, and bookings via CRM platforms such as Hostaway • Serve as the primary point of contact for the Japanese property management team • Perform bank reconciliations in Xero • Prepare and issue client invoices and own the invoicing process • Process and manage client credit card charges accurately and securely • Maintain accurate financial and client records and follow up on outstanding administrative items • Coordinate between the sales team and graphic designer on advertising and publishing requirements • Track information, updates, and required actions between team members • Organise workflows across the Director’s various businesses • Support client, sales, publishing, and operational activities • Prepare and post approved social media content • Maintain content schedules and brand requirements • Produce visual content for social media posts using basic design skills or AI tools

🎯 Requirements

• Philippines-based candidate • Previous experience as an Executive Assistant, Personal Assistant, Virtual Assistant, Office Administrator, or Operations All-Rounder • Experience supporting a business owner or Director across multiple projects or businesses is highly regarded • Experience with Xero, including bank reconciliation • Previous experience with invoicing and general financial administration • Experience managing email and digital file systems • Strong Google Sheets and Google Drive skills • Experience coordinating tasks and communication between team members • Good understanding of social media posting and scheduling • Strong organisational and time management skills with the ability to handle changing priorities • Excellent written and verbal English communication skills • Proactive and resourceful, with the ability to work independently and take ownership of tasks • Comfortable managing PDFs and maintaining well-organised digital files • Able to communicate effectively with internal teams and external clients • Basic design skills or proficiency with AI tools to produce visual content for social media posts • Disclose any existing ongoing roles or client work • Reflect this engagement on LinkedIn profile, clearly marked as “Independent Contractor”

🏖️ Benefits

• 100% remote work from home • Engagement as an independent contractor • Work schedule aligned with AU business hours (approximately 9 AM–5 PM, Monday to Friday)