Legal Operations Specialist

🕒 September 11

🇪🇸 Spain – Remote

⏰ Full Time

🟠 Senior

🔴 Lead

⚙️ Operations

👻 Ghost score 27%

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Internet Society

WebsiteLinkedInAll Job Openings

51 - 200 employees

🔌 API

💼 Consulting

🤝 Non-profit

API • Consulting • Non-profit

Internet Society is a non-profit organization dedicated to supporting and promoting the development of the Internet as a global technical infrastructure that enriches people's lives and serves as a force for good in society. With a focus on fostering international cooperation, advancing Internet infrastructure, and advocating for policies that ensure the Internet remains open, globally-connected, secure, and trustworthy, Internet Society plays a crucial role in building communities and developing standards and protocols for the Internet.

📋 Description

• Manage the General Counsel’s and Team’s calendars, meetings, deadlines and recurring workflows across multiple time zones • Support board and committee calendars, scheduling, meeting and travel logistics, materials, records, expense reporting and follow-up actions • Serve as board portal administrator and assist with board and committee content, user access, record retention and troubleshooting • Liaise with executive and administrative assistants regarding board meeting logistics • Manage legal invoices, purchase requests and expense tracking, including coding, approvals, reconciliation and coordination with Finance and outside providers • Administer legal intake by monitoring requests, gathering information, assigning matters, tracking status, responding to business teams and escalating urgent or sensitive issues • Oversee legal review workflows, including the general legal inbox and Contract Management System • Administer legal and compliance systems, including user access, data quality, templates, matter records, reporting and the central compliance portal • Support the Vendor Management Function by monitoring requests, reviewing workflows and responding to inquiries • Support staff compliance e-learning program campaigns in the compliance portal • Coordinate Team communications, guidance, training materials and updates across internal channels • Support adoption of contract review policies and procedures through training, guidance, intake support and process documentation • Coordinate insurance matters, including applications, renewals, certificates, claims support and stakeholder requests • Maintain state corporate, charitable solicitation and fundraising registrations, calendars and supporting records • Coordinate timely filings with the General Counsel, Finance, Development and outside providers • Provide administrative support in the global entity management portal and maintain accurate entity records • Provide virtual or online notarial services for eligible documents and maintain required notarial records • Develop and maintain standard operating procedures, dashboards, calendars and metrics for workload, service levels, compliance obligations and process improvement • Perform other duties as assigned

🎯 Requirements

• At least eight years of relevant legal operations, paralegal, compliance or executive administrative experience, including substantial experience in an in-house legal department • Nonprofit experience is required • Strong knowledge of U.S. state corporate and charitable solicitation registrations, filing requirements and compliance calendars • Excellent judgment, discretion and practical problem-solving skills, including the ability to identify risks and escalate issues appropriately • Commitment to the Internet Society’s mission, values and objectives • Experience supporting a globally distributed workforce and coordinating work across multiple time zones and cultural contexts • Excellent interpersonal skills and ability to work effectively in a multicultural, multidisciplinary environment • Excellent written and verbal communication skills, with ability to translate complex legal and compliance processes into clear guidance for diverse audiences • Legal operations or project management certification is preferred

🏖️ Benefits

• Generous paid time off and paid public holidays • Benefits based on local in-country guidelines • Paid volunteering in the community • Annual company contribution toward professional development or higher education • Flexible work-from-home • Competitive compensation and benefits package

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