Finance and Billing Specialist

🔥 47 minutes ago

🌐 Chile, Mexico, +5 more countries – Remote

🇨🇱 Chile – Remote 🇲🇽 Mexico – Remote 🇭🇳 Honduras – Remote 🇸🇻 El Salvador – Remote 🇨🇴 Colombia – Remote 🇦🇷 Argentina – Remote 🇵🇪 Peru – Remote

💵 $1k - $1.1k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

📊 Billing Specialist

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Cross-train on finance department functions to provide operational coverage • Upload time entries and assist with billing preparation processes • Manage client cost requests by coordinating payment collection activities • Attend weekly finance meetings to discuss accounts receivable metrics, action items, and operational issues • Prepare, download, and distribute client invoices and account statements • Transfer applicable trust funds for legal fees and costs • Review and revise pre-bill comments received from billing and department stakeholders • Provide client financial status updates and trust balance information to legal teams • Generate client pre-bills according to weekly billing cycles for review and approval • Communicate with clients regarding outstanding balances and payment requirements • Attend firm-wide meetings and contribute to team objectives • Maintain trust reconciliation records and generate trust movement summaries • Coordinate invoice approvals with department leaders • Upload client payments into cash flow reports and provide financial updates to leadership • Ensure compliance with internal billing schedules and reporting deadlines • Identify opportunities to improve reporting efficiency and workflow effectiveness • Document and update processes and procedures to maintain accurate training materials • Perform conflict checks and administrative finance-related support tasks • Support finance team members with operational tasks during periods of absence or increased workload • Assist legal teams by providing financial reporting and account information as needed • Generate reports detailing client fees, expenses, and financial activity

🎯 Requirements

• Monday through Friday, 8:30 AM to 5:30 PM EST • 2–3 years of previous experience in billing, finance, accounting, accounts receivable, or legal finance environments preferred • Experience managing client invoices, collections, financial reports, and payment processing • Experience working with strict deadlines and high-volume financial transactions • Proficiency with Microsoft Excel, Google Sheets, Rocket Matter, and FileVine • Advanced Excel skills, including formulas and reporting functions (MANDATORY) • Ability to generate and maintain financial reports • Ability to analyze client balances and trust account activity • Strong written and verbal communication skills in English and Spanish • Excellent attention to detail • Highly organized with strong time management abilities • Ability to manage multiple priorities simultaneously • Strong analytical and problem-solving skills • Ability to meet strict deadlines consistently • Professional client communication skills • Comfortable discussing outstanding balances and collecting payments • Ability to work independently and collaboratively • Proactive approach to identifying and implementing process improvements • Advanced proficiency in Microsoft Excel • Proficiency in Google Sheets • Script editing experience in Google Sheets • Adaptability and willingness to cross-train on multiple finance functions • Strong sense of accountability and ownership • Ability to maintain confidentiality with sensitive financial information • Process-oriented mindset with commitment to accuracy

🏖️ Benefits

• Remote job opportunity • Great Place to Work Certification workplace • Excellent professional growth opportunities

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