Legal Assistant, Case Management Coordinator I

🔥 0 minutes ago

🇿🇦 South Africa – Remote

💵 $1.1k - $1.2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚖️ Legal Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Record meeting outcomes, assigned responsibilities, and deadlines. • File and serve attorney-approved documents through state and federal electronic court filing systems. • Maintain accurate case records, prepare deadline reports, and provide information for monthly reports and quarterly performance metrics. • Schedule client calls, hearings, depositions, mediations, conferences, and case review meetings. • Organize incoming legal documents, prepare document productions, maintain production logs, and assist with digital hearing and trial binders. • Follow up on outstanding tasks, assist with overflow work, and identify workflow improvements. • Follow legal procedures, confidentiality requirements, document management standards, and firm policies. • Open, organize, maintain, and close legal case files. • Prepare and send approved client correspondence, welcome letters, and document requests. • Respond to client, court, and opposing counsel communications and document interactions. • Manage case calendars, court dates, deadlines, reminders, and follow-up tasks. • Coordinate with attorneys, clients, and other legal professionals to progress cases efficiently. • Record billable time and matter-related expenses daily. • Coordinate service of process and track proofs of service and related deadlines. • Support a law firm’s daily legal operations without providing legal advice or performing attorney-only functions.

🎯 Requirements

• Working Hours: Monday through Friday, 8:30 AM to 5:00 PM • Timezone: EST • Previous legal experience is required; experience in a law firm, court environment, or similar legal practice is preferred. • Fluent spoken and written English. • Experience with document management, legal practice management software, Google Workspace, and electronic court filing systems. • PracticePanther for legal practice and matter management. • Google Workspace, including Gmail and Google Calendar. • RingCentral for business communications. • Zapier for workflow automation. • Waybook for internal procedures and training resources. • Must follow established legal procedures, maintain confidentiality, document work accurately, and comply with firm policies and applicable professional conduct requirements. • Strong organizational skills and ability to manage multiple legal matters, deadlines, and priorities simultaneously. • Exceptional attention to detail with case files, deadlines, correspondence, and legal documentation. • Excellent written and verbal English communication skills. • Strong time management and consistent deadline management. • Proactive follow-through and ability to identify pending tasks, missing documents, and scheduling issues. • Accountability and ownership of assigned responsibilities. • Ability to follow procedures, checklists, templates, and approval requirements accurately. • Professional communication with clients, attorneys, court personnel, opposing counsel, and other legal professionals. • Ability to maintain confidentiality and discretion with sensitive client information. • Experience with legal document management and electronic court filing procedures. • Familiarity with legal practice management platforms and digital calendar systems. • Ability to work independently while recognizing when attorney guidance or approval is required. • Strong collaboration skills and willingness to assist with overflow tasks and shared team responsibilities. • Adaptability and willingness to learn new systems, procedures, and legal workflows. • Integrity, sound judgment, accurate recordkeeping, and ethical conduct. • Comfort using approved technology and AI tools within confidentiality and security guidelines.