Legal Assistant, Case Management Coordinator

🔥 3 minutes ago

🇿🇦 South Africa – Remote

💵 $1.1k - $1.2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚖️ Legal Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Coordinate service of process and track proofs of service and related deadlines. • Prepare and send approved client correspondence, welcome letters, and document requests. • Open, organize, maintain, and close legal case files according to firm procedures. • Follow legal procedures, confidentiality requirements, document management standards, and firm policies. • Follow up on outstanding tasks and contribute to workflow improvements. • Organize incoming legal documents, prepare document productions, maintain production logs, and assist with digital hearing and trial binders. • Record billable time and matter-related expenses accurately each day. • Schedule client calls, hearings, depositions, mediations, conferences, and case review meetings. • Maintain case records, prepare deadline reports, and provide information for monthly reports and quarterly performance metrics. • File and serve attorney-approved documents through state and federal electronic court filing systems. • Coordinate with attorneys, clients, and other legal professionals to progress cases efficiently. • Manage case calendars, court dates, deadlines, reminders, and follow-up tasks. • Record meeting outcomes, responsibilities, and deadlines. • Respond to client, court, and opposing counsel communications within established timelines and document interactions.

🎯 Requirements

• Working hours: Monday through Friday, 8:30 AM to 5:00 PM • Timezone: EST • Previous legal experience is required; experience in a law firm, court environment, or similar legal practice is preferred. • A law degree or relevant legal practice background is strongly preferred. • Fluent spoken and written English. • Experience with document management, legal practice management software, Google Workspace, and electronic court filing systems. • Experience with PracticePanther, Google Workspace, RingCentral, Zapier, and Waybook. • Must follow established legal procedures, maintain confidentiality, document work accurately, and comply with firm policies and applicable professional conduct requirements. • Role does not include providing legal advice, exercising independent legal judgment, negotiating settlements, setting legal fees, or performing other attorney-only functions. • Strong organizational, attention-to-detail, time management, follow-through, accountability, procedural compliance, communication, confidentiality, independent work, collaboration, adaptability, recordkeeping, and ethical conduct skills. • Comfort using approved technology and AI tools within established confidentiality and security guidelines.